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About the Role

Knight Frank is seeking a proactive and highly organized Executive Support professional to join their Building Consultancy team in London. This role is crucial for ensuring the smooth operation of a busy department by providing high-quality executive support, coordinating stakeholders, and managing administrative tasks. It's an ideal position for someone who enjoys working closely with senior leaders in a fast-paced professional services setting.

Responsibilities

Proactively manage diaries and inboxes for senior stakeholders.
Coordinate internal and external meetings, conference calls, and client engagements.
Prepare presentations, reports, meeting packs, and client-facing documentation.
Organize UK business travel and logistics.
Manage meeting actions, correspondence, and administrative documentation.
Support financial administration, including invoices, expenses, referrals, and supplier costs.
Coordinate team meetings, training records, and performance review processes.
Assist with onboarding and induction activities for new employees.
Maintain records, databases, and team information.
Build strong relationships with colleagues, clients, and stakeholders across the business.
Support audit, compliance, and information security requirements.
Assist with process improvements and operational efficiencies.
Coordinate marketing collateral, pitches, and business development activities.
Support internal and external events from planning through to delivery.

Requirements

3+ years of experience in an Executive Assistant, Team Assistant, Operations, or Business Support role.
Excellent organizational and prioritization skills.
Strong communication and stakeholder management abilities.
Experience managing diaries, meetings, travel, and team administration.
High attention to detail, especially with financial information.
Advanced Microsoft Office skills (Word, Excel, PowerPoint).
Ability to work independently and manage competing priorities.
Experience within property, real estate, professional services, or consultancy environments is desirable.
Exposure to compliance, governance, or operational support activities is desirable.

Skills

Executive Support
Stakeholder Coordination
Operational Administration
Diary Management
Inbox Management
Meeting Coordination
Presentation Preparation
Report Preparation
Travel Coordination
Financial Administration
Record Maintenance
Database Management
Relationship Building
Compliance Support
Process Improvement
Event Coordination
Microsoft Office Suite (Word, Excel, PowerPoint)

Location

London

Work Type

Full-time

Experience Level

3+ years

Salary/Compensations

Competitive salary

About the Company

Founded in 1896, Knight Frank LLP is a leading independent real estate consultancy headquartered in London, UK.
Operates in over 50 markets with a global network of 600+ offices and 20,000+ people.
Focuses on building trust with clients through integrity, care, and personalized advice.
Dedicated to meeting and exceeding client property goals through deep market understanding.
Committed to an inclusive and diverse workplace where individuals are empowered and valued.
Celebrated its 125th anniversary in 2021, with future pillars of People Potential, Client Centricity, and Creating our Future, together.