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About the Role

The Stock Transfer Administrator – Data Entry is responsible for the precise input of shareholder information across multiple registrar systems, focusing on entering, updating, and auditing records to ensure accuracy and confidentiality. This role also involves various administrative duties within the Operations group.

Responsibilities

• Execute timely data entry of all batches, reviewing source documents for deficiencies and resolving discrepancies.
• Perform manual loading of records into registrar systems and update internal tracking tools.
• Verify inputted data against physical and digital documents to ensure 100% accuracy and compliance.
• Support the team in resolving incomplete documentation by communicating requirements back to stakeholders.

Requirements

• Ability to prioritize, multi-task and meet strict deadlines.
• Ability to analyze, problem-solve and work independently with minimal supervision.
• A working knowledge of the securities industry.
• A willingness and ability to adapt to a changing environment and responsibilities.
• Ability to organize and prioritize tasks effectively and communicate with peers and all levels of the company.
• Must have a flexible schedule to work overtime as required.
• High attention to accuracy and detail.
• Previous experience in an office environment.

Skills

• Strong organizational skills
• Strong interpersonal skills
• Strong communication skills
• Excellent computer skills – MS Office Suite and Google Workspace

Location

• Toronto, ON

Work Type

• Onsite (5 days/week)

Salary/Compensations

• $20 - $24/hr

Benefits

• Generous time-off and leaves

About the Company

• The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets.
• United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress.
• Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.
• Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets.
• Experience the movement of the market while grounded in the stability of close to 200 years of success.
• With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.
• More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth.
• Our employee-led Team Impact spreads social good via our giving strategy.
• From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”.
• Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!
• From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Equal Opportunity

• TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate.
• We provide accommodations for applicants and employees who require it.