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About the Role

You directly support the CTO and one additional senior leader, ensuring they can operate at full capacity. You manage complexity, protect their time, and take full ownership of everything in your remit — without needing to be asked twice. You are organised, discreet, and two steps ahead. You thrive in an environment where priorities shift, no two weeks are identical, and the quality of your work directly impacts how effectively leadership functions. This role requires autonomy, reliability, and a proactive mindset.

Responsibilities

Own and manage complex calendars across multiple time zones
Make independent scheduling and prioritisation decisions
Anticipate conflicts and resolve them before they surface
Act as the first point of contact for meeting requests
Coordinate flights, accommodation, and ground transport
Manage visa applications and travel documentation
Prepare full itineraries and handle last-minute changes
Ensure smooth travel experiences across all destinations
Organise internal meetings, team sessions, workshops, and offsites
Prepare agendas, materials, and follow-up documentation
Coordinate logistics and ensure all participants are aligned
Manage correspondence with external vendors and partners
Handle expense tracking and reimbursement processes
Prepare and format presentation decks using existing templates
Track deadlines, maintain backlogs, and send reminders as needed
Support the CTO and senior leader on ad hoc coordination tasks

Requirements

Proven experience as an Executive Assistant, ideally in a tech or scale-up environment
Strong track record of supporting C-level or senior leadership directly
Excellent organisational skills with sharp attention to detail
Fluent written and verbal communication in English
Highly discreet — you handle sensitive information with care and professionalism
Proactive and autonomous — you solve problems before they become problems
Calm and reliable under pressure, with shifting priorities
Ownership-oriented — you follow through and close the loop

Location

Berlin

Work Type

Hybrid

Benefits

Competitive compensation and benefits

About the Company

Join one of the world’s largest and most innovative digital real estate tech companies.
Backed by global investment leaders KKR and CPP Investments, AVIV Group is reshaping the way people across Europe buy, sell, rent, lease, and value real estate.
With a strong presence in Europe, we power some of the region’s most recognized digital real estate platforms across various countries – including Immoweb 🇧🇪, SeLoger, and Meilleurs Agents (France’s leading real estate valuation platform) 🇫🇷, alongside immowelt and Homeday (one of Germany’s fastest-growing PropTech companies) 🇩🇪.
Our European footprint is complemented by our dynamic tech and engineering hubs in Romania 🇷🇴 and Croatia 🇭🇷.
Our mission? We simplify life’s most important transactions. By combining data, technology, and human expertise, we empower millions of people to find their perfect home!
Help us shape the future of real estate.