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About the Role

Under general supervision, the Purchasing Coordinator assists with purchasing products and services for the agency. This role involves processing purchase requisitions, preparing and placing Purchase Orders, tracking orders, sourcing products, preparing RFQs/RFPs, and negotiating prices. The candidate will also identify opportunities to improve purchasing policies and procedures, document them, and find cost-saving measures. The position supports communication among program staff and ensures a trauma-informed care environment.

Responsibilities

Processes general day-to-day purchase requests and determines the most cost-effective options.
Participates in new vendor/contractor selection, onboarding, credentialing, and system entry.
Obtains and refines a Scope of Work and uses it to produce RFQs/RFPs for vendor bids.
Creates and submits Purchase Orders to vendors.
Monitors open Purchase Orders for receiving status, fulfillment, and financial accounting.
Provides data entry into Financial Edge accounting software and other databases.
Resolves vendor invoice discrepancies with Accounts Payable.
Identifies and reconciles data input and documentation discrepancies within vendor records.
Serves as a liaison to Finance staff regarding expense management.
Participates in the maintenance of departmental Standard Operating Procedures, knowledge base material, and directories.
Participates in relevant Agency meetings and trainings.
Pursues professional development related to job role performance.
Demonstrates awareness and support of the Agency's Mission, Vision, Values and Strategic Plan.
Performs other duties as assigned.

Requirements

A minimum of Associate’s Degree attainment in Business or Accounting disciplines.
A minimum of 2 years of experience in general Purchasing/Supply Chain, Business, or Accounting.
Practical knowledge of general purchasing/accounting software applications.
Strong customer service, interpersonal, and written/oral communication skills.
An equivalent combination of education and experience will be considered.
Employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting.
Specific vision abilities required include close vision, distance vision and ability to adjust focus.
Adheres to all applicable federal and state laws and regulations.
All duties must be performed in accordance with CCFCS’s corporate compliance & ethics program.
Offer of employment is contingent upon successful completion of a background check.

Skills

Purchasing/Supply Chain acumen
Business acumen
Accounting acumen
General purchasing/accounting software applications
Customer service
Interpersonal skills
Written communication skills
Oral communication skills
Negotiating prices
Data entry
Financial Edge accounting software

Location

Onsite

Work Type

Full-Time
40 hours

Experience Level

2 years

Education Level

Associate’s Degree

Salary/Compensations

$22.00-23.00/hr.

Benefits

Competitive salary
403b retirement plan
Generous time off package
Work-life balance
Comprehensive benefits package
Supportive and collaborative environment
Opportunities for growth and development
Intrinsic reward of truly making a difference in people's lives

About the Company

Catholic Charities Family and Community Services (CCFCS) has been serving our community for over 100 years.
We walk with people when they are at their most vulnerable as they journey toward independence to reach their full human potential.
We proudly serve and employ people from all backgrounds and experiences.
Join a team that changes lives every day. Be a part of something truly special.

Equal Opportunity

Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people.
EOE/AA Disability/Vet