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About the Role

This role provides day-to-day administrative support to the Executive Assistant to the Founder of Inspired Education. It's an opportunity to build a career in executive support, working closely with the Chief of Staff to ensure smooth running of executive priorities and gaining exposure to senior leaders. The role is varied and fast-paced, assisting with diary management, international travel, meetings, events, projects, and business administration.

Responsibilities

• Provide day-to-day administrative support to the Executive Assistant to the Founder, helping manage priorities and ensuring the smooth running of executive activities.
• Support the management of a complex diary across multiple international time zones, coordinating meetings and resolving scheduling conflicts.
• Assist with coordinating international travel arrangements, including flights, accommodation, visas, transfers and detailed itineraries.
• Track actions arising from meetings and assist with following up on key deliverables and deadlines.
• Provide flexible administrative support, adapting to changing business priorities and ad hoc requests both personal and professional.
• Provide administrative support across a broad range of business and personal matters, recognising that the role supports the dynamic requirements of the Founder through the Chief of Staff.
• Assist with the administration and coordination of the Founder's global property portfolio, including liaising with property managers, suppliers, contractors and service providers, coordinating maintenance schedules and maintaining accurate records.
• Coordinate property-related travel, access arrangements, deliveries and logistics across multiple international locations.
• Support personal administrative requests, including bookings, reservations, appointments, gifting and other lifestyle-related tasks, always maintaining the highest levels of discretion and professionalism.
• Assist with researching, sourcing and coordinating a variety of business and personal projects, presenting information in a clear and organised manner.
• Liaise confidently with a diverse range of internal and external stakeholders, including senior executives, advisors, suppliers, household staff and professional service providers.
• Monitor and progress a variety of concurrent workstreams, ensuring actions are followed up and completed within agreed timeframes.
• Anticipate administrative needs by taking a proactive approach to planning, organisation and problem solving.
• Be prepared to support a wide variety of ad hoc requests, adapting quickly to changing priorities in a fast-paced international environment where no two days are the same.

Requirements

• Previous experience in an administrative, coordinator or team support position.
• Naturally organised, enjoy helping others succeed and take pride in delivering high-quality work.
• Comfortable juggling multiple priorities, remain calm under pressure and have a positive, can-do attitude.
• Eager to learn, willing to get involved and excited by the opportunity to work in a global organisation supporting senior leadership.
• Previous experience in an administrative, Team Assistant, Personal Assistant or coordinator role.
• Excellent organisational and time management skills, with the ability to prioritise competing demands.
• Strong attention to detail and a commitment to delivering accurate, high-quality work.
• Excellent written and verbal communication skills.
• Professional, confident and approachable, with strong interpersonal skills.
• Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Experience coordinating travel, meetings or events would be advantageous.
• Experience processing expenses and reconciling company credit cards is desirable.
• Experience using travel management platforms such as Egencia or similar would be beneficial.
• A proactive, solutions-focused approach with the confidence to use initiative and anticipate needs.
• A flexible mindset with the ability to adapt to changing priorities in a fast-paced environment.
• The ability to work independently while also being a collaborative and supportive team member.
• Absolute discretion and professionalism when handling confidential information.

Skills

• Organisational skills
• Time management
• Attention to detail
• Written communication
• Verbal communication
• Interpersonal skills
• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Travel coordination
• Meeting coordination
• Event coordination
• Expense processing
• Credit card reconciliation
• Travel management platforms (e.g., Egencia)
• Proactive approach
• Solutions-focused
• Initiative
• Adaptability
• Independent work
• Teamwork
• Discretion
• Professionalism

Location

• Global

Work Type

• Full-time

Experience Level

• Entry-level to Mid-level

About the Company

• Inspired Education is the leading global group of premium schools with 126 premium private schools in 28 countries spanning 6 continents.
• Utilises proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.
• Founded in 2013 by Nadim M. Nsouli, backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices.
• Experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools.
• Recognised by Beauhurst as one of the UK's top 10 highest-value private companies in 2023.

Equal Opportunity

• Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment.
• Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.