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About the Role

CNA has a dynamic opportunity for an experienced Administrative Assistant II to join our team in New York City. This position provides executive-level administrative and operational support to senior leaders, managing complex calendars, travel, and expenses, coordinating meetings and events, preparing presentations and reports, and supporting onboarding and office operations.

Responsibilities

• Provide proactive administrative, operational, and business support to senior leaders.
• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting.
• Draft, prepare, and distribute correspondence, reports, presentations, and other business documents.
• Support business unit administration activities, including communications, team meetings, and onboarding.
• Maintain business information, records, databases, and SharePoint sites.
• Gather, analyze, and summarize data to prepare reports and business insights.
• Coordinate broker, agency, and business partner activities.
• Serve as a trusted point of contact for leaders, colleagues, and external partners.
• Conduct research, compile information, and prepare recommendations.
• Support special projects and ensure deliverables are completed accurately and on time.
• Coordinate meetings, events, team activities, and travel logistics.
• Assist with operational processes, including invoices, accounts payable, payroll/timekeeping, and facilities coordination.
• Handle highly sensitive and confidential information with discretion.
• Collaborate effectively across a matrix organization and provide backup support to other administrative professionals.

Requirements

• Typically, 4+ years of administrative experience, preferably supporting senior leaders or teams in a corporate, professional services, or insurance environment.
• Insurance industry experience is strongly preferred.
• Experience supporting business operations, executive administration, reporting, and project coordination preferred.
• College degree or coursework in Business, Accounting, Marketing, or a related field preferred.

Skills

• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build relationships and collaborate effectively.
• Exceptional organizational and time-management skills.
• Demonstrated ability to work independently, anticipate business needs, and exercise sound judgment.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Advanced PowerPoint and Excel skills preferred.
• Experience using AI productivity tools, such as Microsoft Copilot or similar technologies.
• Willingness to learn new systems and tools.
• Familiarity with SharePoint, reporting platforms, and business intelligence tools such as Power BI is a plus.
• General knowledge of the insurance industry, financial services and business operations preferred.
• Ability to effectively navigate a complex matrix organization.

Location

• NY90
• New York City (1166 6th Ave, New York, NY 10036)

Work Type

• Hybrid work: 3 days in office with possibility of more days on-site, if needed

Experience Level

• 4+ years of administrative experience

Education Level

• College degree or coursework in Business, Accounting, Marketing, or a related field preferred.

Salary/Compensations

• The target compensation for this position in New York City is $87,000 + - based on experience.
• In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually.

Benefits

• CNA offers a comprehensive and competitive benefits package to help our employees – and their family members – achieve their physical, financial, emotional and social wellbeing goals.

About the Company

• At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.
• CNA utilizes AI-enabled technology during the recruiting process.
• CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process.