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About the Role

Responsible for handling and dispatching all mail, packages, and interoffice correspondence. Manages mail operations, including routing, pick-up, and delivery, and participates in other assigned tasks.

Responsibilities

• Receive, sort, and deliver all incoming mail and packages within established time frames.
• Weigh, affix postage, and dispatch outgoing mail and packages according to postal regulations.
• Prepare and process outgoing overnight items (e.g., Federal Express, UPS) to meet deadlines.
• Log outgoing and incoming items and review for accuracy.
• Organize and distribute supplies based on job requests and verify orders upon delivery.
• Monitor inventory of copy supplies, stock paper, and toner, and maintain the supply area.
• Handle items for distribution to client employees, affiliates, and dealers.
• Estimate runtime for photocopy jobs, check copies for quality and accuracy, and produce bound copies when requested.
• Perform minor maintenance on photocopy machines, such as clearing paper jams and routine cleaning.
• Operate facsimile machines, send and receive faxes, and maintain logs.
• Input facsimile data into the computer for client charge back and generate activity reports.
• Prepare monthly production and volume reports for productivity measurement and billing.
• Set up and maintain kitchen areas and conference rooms, order food, and make coffee.
• Provide reception work, including answering telephones, taking messages, and greeting visitors.
• Move boxes, supplies, or furniture, and replace light bulbs.
• Perform document scanning.
• Prepare outgoing items for shipping.
• Learn new features and functionalities of copying machines, faxes, scanning, and shipping equipment.

Requirements

• High school diploma or equivalent.
• Ability to perform, or readily learn, routine functions of various equipment and systems (fax, scanner, metering, stamping tracking systems, photocopying, color copying, etc.).
• Excellent customer service, professional attitude, and appearance.
• Ability to work overtime and meet deadlines.
• Physical activity required including bending, reaching, lifting, and prolonged periods of sitting or standing.
• May lift and/or move up to 50 lbs.

Skills

• Some computer skills preferred.

Education Level

• High school diploma or equivalent

Benefits

• Competitive pay & benefits
• Comprehensive training and development programs
• Employee discounts on entertainment, products, and services nationwide

About the Company

• A company focused on creating a positive work and client environment.