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About the Role

Gracie Square Hospital is a leading behavioral health facility in New York City providing comprehensive, personalized healthcare. Through our affiliation with NewYork-Presbyterian and Weill Cornell Medicine, we deliver innovative treatments, helping patients achieve meaningful recovery and long-term well-being. This role provides shared support to multiple leaders, improving efficiency across administrative functions and project coordination activities that support daily engineering operations.

Responsibilities

Screen and direct telephone calls, mail, visitors, and inquiries.
Manage calendars, coordinate meetings, conferences, and appointments, and ensure efficient use of leaders' time.
Coordinate activities and resources for departmental projects and daily operations, including preparing meeting agendas, tracking project plans, contacting vendors and contractors, and following up on outstanding items.
Maintain spreadsheets, process invoices, obtain purchase orders for service and capital projects, and coordinate monthly utility billing and payments (water, electricity, and steam) with the Finance Department.
Coordinate testing and inspection of compliance activities with vendors and maintain all associated documentation and records.
Support meetings and special events by preparing materials, taking meeting minutes, and distributing summaries and follow-up items.
Prepare professional correspondence, reports, presentations, and other documents using Microsoft Word, Excel, PowerPoint, and Outlook.
Utilize technology to streamline administrative, clerical, and document management processes.

Requirements

High School Diploma or equivalent.
1–3 years of administrative experience, preferably supporting one or more leaders.
Demonstrated ability to build strong partnerships with leadership and establish effective working relationships.
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated project management experience, including managing timelines, preparing agendas, coordinating stakeholders, and tracking deliverables.

Skills

Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Project Management
Communication

Location

New York, New York

Work Type

Full-Time
Days

Experience Level

1-3 years

Education Level

High School Diploma or equivalent

Salary/Compensations

$26.55-$42.40/Hourly

Benefits

Comprehensive and competitive benefits that support you and your family in every aspect of life.
Countless opportunities for personal and professional growth.

About the Company

Gracie Square Hospital is a leading behavioral health facility in New York City providing comprehensive, personalized healthcare.
Through our affiliation with NewYork-Presbyterian and Weill Cornell Medicine, we deliver innovative treatments, helping patients achieve meaningful recovery and long-term well-being.
2024 “LGBTQ+ Healthcare Equality Leader” – Human Rights Campaign
2023 “Gold Certified in Excellence in Person-Centered Care” – Planetree
2022 “LGBTQ+ Healthcare Equality Leader” - – Human Rights Campaign

Equal Opportunity

Gracie Square Hospital is an equal opportunity employer.