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About the Role

The Human Resources Coordinator provides administrative and operational support to the Human Resources Department across a variety of functional areas, including recruitment, onboarding, benefits administration, HRIS data management, employee records administration, audit support and employee communications. This role plays a key part in maintaining accurate HR records, supporting employee programs, coordinating HR processes and ensuring efficient day-to-day HR operations. The position supports HR compliance efforts by maintaining accurate documentation, tracking required records, and assisting with audits and regulatory requirements.

Responsibilities

• Assist with recruitment activities, including posting positions, tracking applicants, sourcing candidates, scheduling interviews, conducting initial phone screens and performing reference checks.
• Coordinate pre-employment activities, including employment verifications, background checks, motor vehicle reports, fingerprinting appointments and collection of required documentation.
• Prepare onboarding materials and coordinate new hire orientation logistics.
• Conduct new hire orientation and benefits orientation sessions.
• Coordinate new hire stats to third party agencies as needed.
• Photograph and print employee identification badges for new hires.
• Maintain recruitment and onboarding records and ensure completion of required documentation.
• Enter and maintain employee information within the HRIS system, ensuring data accuracy and completeness.
• Process employee status changes and coordinate with Payroll to ensure timely and accurate updates related to new hires, terminations, compensation changes, transfers, and benefits elections.
• Produce and distribute HR reports using ADP Workforce Now and other systems as required.
• Maintain employee personnel files, certifications, licenses, training records and related documentation in accordance with Agency policies.
• Assist with record retention, file audits, document retrieval and secure destruction of records.
• Maintain employee rosters, organizational charts and other HR tracking documents.
• Assist with benefits administration activities, including enrollment processing, employee communications and benefits documentation.
• Coordinate annual open enrollment activities, including scheduling meetings, preparing materials, tracking participation, and responding to routine employee inquiries.
• Assist with leave administration documentation and tracking as assigned.
• Respond to employment verification requests and other routine HR inquiries in a timely manner.
• Provide courteous and professional customer service to employees and applicants.
• Assist with Agency and departmental audits by preparing documentation, maintaining records and tracking required materials.
• Support HR compliance efforts by maintaining accurate records and tracking required certifications, acknowledgments and training requirements.
• Assist with HR events, employee recognition programs, including Annual Service Awards and departmental initiatives.
• Schedule meetings, interviews and HR-related events and maintain calendars and agendas as needed.
• Assist with internal and external HR-related inquiries and requests.
• Remain informed of HR best practices and applicable employment regulations.
• Provide front desk coverage and administrative support as needed.
• Attend job and Agency-related training as required to maintain compliance and ensure continued professional development.
• Be able to sit and stand as needed, with or without reasonable accommodation.
• May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation.
• Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation.
• During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan.
• Attend job and Agency trainings as required to maintain compliance and ensure continued professional development.
• Perform other related duties as required.

Requirements

• Associate's degree in Human Resources, Business Administration or a related field preferred. Equivalent combination of education and relevant experience will be considered.
• Two (2) years of administrative, human resources, payroll, benefits, recruiting or office coordination experience required.
• Experience with ADP Workforce Now or similar HRIS platform preferred.
• Strong proficiency in Microsoft Office 365, including Excel, Word, Outlook and PowerPoint.
• Demonstrated ability to generate reports, process employee transactions accurately, manage HR data and maintain organized records with a high degree of attention to detail.
• Excellent verbal and written communication skills with the ability to interact effectively with employees, applicants, management and external contacts.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong organizational skills, attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Ability to sit for extended periods, perform filing and record management tasks, and lift and carry boxes weighing up to 25 pounds.
• Minimum travel required.
• Minimum qualifications may be waived in unusual circumstances with approval of the CEO as long as City and State requirements are met.

Skills

• Microsoft Office 365
• Excel
• Word
• Outlook
• PowerPoint
• ADP Workforce Now
• HRIS
• Reporting
• Data Management
• Record Keeping
• Communication
• Confidentiality
• Organization
• Attention to Detail
• Problem-Solving

Location

• Whitestone (Queens), NY

Work Type

• Full-time

Experience Level

• 2 years of administrative, human resources, payroll, benefits, recruiting or office coordination experience

Education Level

• Associate's degree in Human Resources, Business Administration or a related field preferred

Salary/Compensations

• $50,000

Benefits

• Medical
• Dental
• Vision
• Pension
• 403(b)
• EAP
• Disability Insurance

About the Company

• Transitional Services for New York, Inc., is a not-for-profit comprehensive, community-based mental health organization located in New York City.
• We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence.
• Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider.
• Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism.
• We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs.
• TSINY is a non-profit mental health services agency.