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About the Role

The NYC Department for the Aging (NYC Aging) seeks a dynamic, motivated, and detail-oriented individual to serve as the Executive Assistant to the Commissioner. The selected candidate will act as a trusted, confidential assistant supporting the Commissioner's daily activities, planning and coordinating initiatives, and driving progress towards goals. This role is integral to the agency, participating in initiatives, and collaborating with executive staff and senior leaders.

Responsibilities

Coordinate and schedule appointments and meetings
Assist with making travel arrangements and managing the Commissioner's calendar
Participate in internal and external stakeholder meetings as needed
Track and/or respond to constituent issues
Manage planning processes and critical projects involving various stakeholder groups
Prepare executive materials such as briefings, proposals, reports, agendas and presentations
Support compilation, review and approval of deliverables and edit administrative documents as needed
Gather and prepare data for presentation by the Commissioner at hearings before City, State and Federal oversight agencies and legislative bodies
Coordinate the efforts of various operational units involved in special projects; serve as a liaison between the Commissioner’s Office and other NYC Aging bureaus
Lead special and confidential projects as required by the Commissioner and/or agency Executive Cabinet
Perform other related duties as required

Requirements

Must be a current City Employee
Must be serving permanently in the title of Administrative Manager or have taken the most recent Administrative Manager civil service exam and be reachable for appointment from the resulting list.
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
Education and/or experience equivalent to the above.
All candidates must possess the 18 months of administrative, managerial, executive or supervisory experience.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Location

New York City

Work Type

Full-time

Experience Level

18 months of administrative, managerial, executive or supervisory experience required
4 years of experience with a Bachelor's degree
5 years of experience with an Associate's degree
6 years of experience with a High School diploma

Education Level

Bachelor's degree
Associate's degree or 60 semester credits
High school diploma or equivalent

Salary/Compensations

$125,000 to $150,000
USD 120000 - USD 140000

About the Company

The NYC Department for the Aging (NYC Aging) has an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.8 million older New Yorkers.
NYC Aging is deeply committed to helping older adults age in their homes and creating a community-care approach that reflects a model age-inclusive city.

Equal Opportunity

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.