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About the Role
The New York County District Attorney's Office (DANY) has an opening for a Contract Administrator responsible for drafting Requests for Proposals, Bid Documents, and contract terms and conditions in accordance with current regulations.
Responsibilities
- Manage and process all aspects of procurements from inception to completion.
- Apply critical and strategic thinking to assist DANY staff to meet project goals.
- Draft clear and concise Requests for Proposals (RFPs), Competitive Sealed Bid (CSBs) specifications, related scopes of work, and contract documents.
- Develop and maintain templates for commonly used specifications, solicitations, and contract documents.
- Draft and edit policies, procedures, memoranda, and other written materials, as directed.
- Regularly meet with essential staff to identify potential areas of specification or scope of work improvements.
- Negotiate and draft contract terms and conditions that meet the objectives of the Office, including adherence to performance goals, as well as budget constraints applicable to individual contracts.
- Provide technical expertise to contractors in the development stages of their contracts.
- Update specifications and terms for renewal or amended contracts.
- Review specifications prepared in-house and by consultants or other City, State, and Federal agencies, for consistency, clarity, completeness, accuracy, and compliance with current policies and procedures.
- Research technical materials, products and services for scope drafting.
- Provide technical assistance and corrective action to underperforming contractors as necessary.
- Process invoices, obtain proper approvals, encumber funding, and project future expenses.
- Attend project meetings and serve as Unit liaison at program and project meetings.
- Perform other related tasks as assigned.
Requirements
- Bachelor’s degree from an accredited college.
- Procurement experience in public or private enterprises with 1 – 3 years of experience.
- Apply critical and strategic thinking.
- Must be able to perform under pressure in a fast-paced environment.
- Able to multi-task and meet deadlines.
- Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
- Experience culling and analyzing large amounts of data from numerous sources.
- Must be a team player, work well with others.
- Ability to update and edit existing databases.
- Authorization to work in the United States is required.
Skills
- Proficiency in Microsoft Word Excel, Teams, and SharePoint.
- Experience using NYC’s Financial Management System (FMS) and PassPort.
- Experience procuring goods and services via NYC Citywide procurement methods such as MWBE Small Purchase, Intergovernmental OGS and GSA contracts, and Negotiated Acquisitions.
- Experience drafting contracts.
- Familiarity with Procurement Policy Board (PPB) Rules.
- Excellent written, verbal, organizational, and communication skills.
- Excellent communications skills.
Location
- New York
Work Type
- Contract
- Telework option is available (2) days per week
Experience Level
- 1-3 years of experience
Education Level
- Bachelor’s degree
Salary/Compensations
- USD 74486 - USD 87630
About the Company
- The New York County District Attorney's Office (DANY) is responsible for prosecuting crimes in Manhattan.
- Agency: DISTRICT ATTORNEY-MANHATTAN
- Job Category: Finance, Accounting, & Procurement
Equal Opportunity
- The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.