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About the Role
Quantum Motion is seeking a process-driven People Operations Assistant to manage the day-to-day administrative engine of our HR function. You will support the employee lifecycle, including onboarding, payroll, immigration compliance, and system maintenance, while helping to scale our processes in a fast-paced, research-driven environment.
Responsibilities
- Execute the end-to-end onboarding journey including offer letters, contracts, background checks, and logistics
- Manage offboarding administration and documentation
- Coordinate Right to Work compliance and UK Sponsor Licence records
- Partner with legal advisors to track visa applications and expiry timelines
- Draft and issue contract variation letters for promotions and salary adjustments
- Coordinate global mobility and internal transfers across international entities
- Manage monthly payroll inputs with high data accuracy
- Maintain the HRIS as the single source of truth
- Identify and implement process automation to replace manual workflows
- Support the Talent team with recruitment operations and interview scheduling
Requirements
- Proven experience in an in-house HR or People Operations function
- Track record of executing high-volume administration in high-growth, technical, or scientific environments
- Exceptional attention to detail and commitment to data integrity
- Ability to thrive in a fast-paced, evolving environment
- Comfortable with manual administrative tasks and building new structures
- Continuous improvement mindset with the ability to identify and resolve process inefficiencies
- Ability to navigate ambiguity
Skills
- HR administration
- Data integrity
- Process improvement
- Payroll administration
- Immigration compliance
- HRIS management
- Recruitment support
Location
- London, UK
- Oxford, UK
- San Sebastián, Spain
- Sydney, Australia
Work Type
- Fixed-Term Contract
- Full-time
Education Level
- CIPD qualification (Level 3) or equivalent practical experience
Benefits
- Competitive salary
- Share options scheme
- Contributory pension scheme
- Group private medical insurance
- Life Assurance
- Cycle-to-work scheme
About the Company
- Quantum computing scale-up founded by researchers from UCL and Oxford University
- Developing quantum processors based on industrial-grade silicon chips
- Backed by top-tier investors with $160 million in Series C funding
- Team of 100+ employees across international hubs
Equal Opportunity
- Quantum Motion is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, gender reassignment, marital or civil partner status, pregnancy and maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex, sexual orientation, or any other characteristic protected by applicable local laws.