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About the Role

Provide administrative support to senior members of the Leadership team with diaries, travel, expenses and other administrative tasks. Discretion and confidentiality are essential. Duties vary daily, requiring flexibility and autonomy.

Responsibilities

• Manage high-volume diaries, resolving conflicts and anticipating needs to ensure efficient scheduling.
• Book rooms and catering for meetings and events, requiring office presence on the day.
• Arrange international travel, visas, and accommodation.
• Drive team communications to ensure relevant information is shared.
• Own and address problems as they arise, identifying issues for upward referral.
• Reconcile monthly company expenses.
• Support team offsites, meetings, and events.

Requirements

• Outstanding organizational and time management skills.
• Flexible attitude to change and ability to act on own initiative.
• Proven experience as a highly effective Executive Assistant with Executive level stakeholders.
• Excellent written and verbal communication skills.
• Ability to prioritize conflicting demands in a fast-paced, high-pressure environment.
• Experience in running marketing activities.
• Proficiency in Microsoft Outlook, Word, and Excel.

Skills

• Diary management
• Travel arrangement
• Expense reconciliation
• Team communication
• Problem-solving
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel

Location

• London Cork Street

Work Type

• Onsite

Experience Level

• Executive Assistant

About the Company

• At HSBC, we are dedicated to creating diverse and inclusive workplaces.
• We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone.
• We take pride in being a Disability Confident Leader.

Equal Opportunity

• Being open to different points of view is important for our business and the communities we serve.
• We offer an interview to people with disabilities, long term conditions or neurodivergent candidates who meet the minimum criteria for the role.
• If you have a need that requires accommodations or changes during the recruitment process, please get in touch with our Recruitment Helpdesk via hsbc.recruitment@hsbc.com.