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About the Role

This Assistant Director of Cash Accounting and Banking Services oversees all cash-related accounting operations, ensuring financial integrity, accuracy, and timeliness of financial transactions and reconciliations. This role provides strategic leadership in cash management, strengthens internal controls, supports audit readiness, and partners across the institution to enhance financial operations and compliance.

Responsibilities

Oversee all cash-related accounting operations, ensuring financial integrity, accuracy, and timeliness of financial transactions and reconciliations.
Supervise staff responsible for daily, monthly, and year-end bank reconciliations across all University accounts.
Provide strategic leadership in cash management.
Strengthen internal controls.
Support audit readiness.
Partner across the institution to enhance financial operations and compliance.
Drive process improvements and collaborate with cross-functional teams to enhance efficiency and accuracy.
Develop detailed process documentation for performing reconciliations and maintain documents to ensure they are current and result in the best operational service.
Establish controls to ensure reconciliations are performed in a timely manner and meet period close deadlines.
Supervise bank reconciliation process for all campus bank accounts.
Supervise research and resolution of all reconciling items in collaboration with Bursar, University Hospital and LIVH Business Office.
Coordinate bank adjustments as needed.
Analyze banking service encumbrances, expenditures and projected allocation needs.
Manage relationships with banking partners and vendors, including coordination of payments, service agreements, and contract adjustments in partnership with the Procurement Office as necessary.
Lead system testing efforts related to cash management functionality, including development and execution of test scripts, fit-gap analysis, and implementation support for ERP enhancements.
Prepare schedules, documentation, and respond to auditor inquiries related to cash operations for audits.
Perform complex reconciliations and analyses of Dormitory Operating and DIFR-IFR receipts to ensure proper accounting treatment.
Prepare reconciliations and analyses to identify remittances to fund for amounts released from Tax and Finance (T&F) bank accounts.
Reconcile debt service payments from T&F account to SUNY debt service schedules and research discrepancies with System Administration.
Analyze DASNY overhead and insurance assessments for reasonableness.
Calculate distribution of assessment to campus garage IFR accounts and coordinate distribution with System Administration.
Oversee reconciliation and analysis of non-resident alien scholarship activity for Graduate School and Athletics Department scholarship recipients.
Analyze payroll suspense account to identify amounts that need to be corrected.
Coordinate correcting journal transfers with Expenditure Accounting staff.
Coordinate student account charges for withholding amounts that need to be recovered from scholarship recipients.
Manage the performance periodic search of NYS unclaimed funds database on behalf of University and Hospital to identify accounts belonging to SBU.
Prepare account claim forms and supporting documentation for submission to OSC.
Analyze recovered funds to identify proper distribution of recovery.
Coordinate remittance to central funds, University Hospital and LIVH.
Assist with analysis and reconciliation of general ledger student receivable balances to verify accuracy with PeopleSoft Student Financials subsidiary receivable balances.
Develop and deliver ad-hoc financial reports and analysis as requested by leadership.
Design and modify queries relating to areas of responsibility to answer operational questions and assist with data analysis.
Oversee monthly reconciliation of Federal and State financial aid programs to ensure compliance and accuracy.
Prepare weekly “snapshot” reports on surplus/deficit conditions for all financial aid undistributed accounts.
Liaise with Financial Aid, Bursar and Budget Office to resolve deficit conditions to maintain Collection Fund liquidity.
Coordinate financial aid drawdowns and ensure timely and accurate reporting to SUNY on-line system.
Develop, design, and execute test scripts to ensure the integrity of required functionality relating to the Special Programs function areas of responsibility.
Assist with the analysis of new functionality to assess feasibility for implementation.
Perform related fit-gap analysis.
Prepare and maintain documentation relating to business processes in areas of responsibility within the Special Programs function.
Prepare audit schedules relating to the Special Programs function.
Manage year-end GL close for Special Programs function – review GL closing rules, add chart of account values, review and verify accuracy of post-close trial balance.
Monitor and report on cash utilization for student loan programs to identify potential excess cash conditions.
Assist with Financial Aid program expenditure projections for planning and budgeting purposes.
Assist with Sole Custody and Cash Advance report preparation.
Oversee annual Unclaimed Funds reporting.
Supervise the preparation, review, and timely filing of monthly/quarterly NYS Sales Tax return (ST-809 and ST-810), ensuring accuracy and compliance with regulatory requirements.
Coordinate data collection with campus revenue units and validate completeness and accuracy of reported information.
Prepare and review journal entries related to sales tax liability and remittance.
Conduct ongoing analysis of campus activities to determine tax applicability and ensure proper treatment.
Maintain detailed reconciliation workpapers and support documentation for all tax filings.
Lead identification and recording of accruals, including unrecorded expenses and revenues, in accordance with GAAP/GASB.
Prepare and adjust journal entries and support schedules.
Oversee reconciliation of key general ledger accounts (cash, AR, AP, prepaids, accruals) to support documentation.
Prepare and review workpapers supporting financial statement balances, ensuring accuracy and audit readiness.
Perform analytical procedures and recalculations to support internal and external audit reviews.
Supervise, mentor, and develop staff, fostering a culture of accountability, continuous improvement, and professional growth.
Identify opportunities to streamline processes, leverage technology, and enhance data integrity across financial systems.
Serve as a key liaison across Finance, Bursar, Financial Aid, Procurement, and external partners to ensure alignment and operational excellence.
Perform other duties or projects as assigned as appropriate to rank and departmental mission.

Requirements

Bachelor’s degree (foreign equivalent or higher) in Accounting.
Certified Public Accountant (CPA).
Four (4) years of full-time professional experience in accounting, including reconciliation, cash management, banking operations, and financial compliance.
Strong technical knowledge of GAAP and GASB standards.
Demonstrated experience in ERP systems (Oracle, PeopleSoft or similar).
Experience managing month-end close procedures, including adjusting journal entries, applying the matching principle, and account reconciliations.
Supervisory experience.
Five (5) years of full-time professional experience in accounting, including reconciliation, cash management, banking operations, and financial compliance.
Proficiency in Microsoft Excel.
Accounting experience in higher education, governmental, or non-profit accounting environments.
Experience supporting internal or external audits.
Highly effective communicator.

Skills

GAAP
GASB
ERP systems (Oracle, PeopleSoft or similar)
Month-end close procedures
Adjusting journal entries
Matching principle
Account reconciliations
Supervisory skills
Microsoft Excel
Financial analysis
Bank reconciliations
Cash management
Banking operations
Financial compliance
Process improvements
Cross-functional collaboration
Process documentation
Internal controls
Audit readiness
System testing
Fit-gap analysis
ERP enhancements
Auditor inquiry response
Tax compliance
Financial reporting
Accruals
Journal entries
General ledger reconciliation
Analytical procedures
Mentoring
Staff development
Technology leverage
Data integrity
Communication

Location

Stony Brook University

Work Type

Full-time
Exempt

Experience Level

Four (4) years of full-time professional experience in accounting
Five (5) years of full-time professional experience in accounting
Supervisory experience

Education Level

Bachelor’s degree (foreign equivalent or higher) in Accounting
Certified Public Accountant (CPA)

Salary/Compensations

$4,000 UUP annual location pay

Benefits

Total rewards

About the Company

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
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