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About the Role

We are seeking a highly organized, proactive, and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of over 50 colleagues. This role acts as the operational backbone of the Finance organization, ensuring clear priorities, tracked deadlines, actionable meetings, and effective CFO office operations. You will collaborate closely with the CFO and senior Finance leaders, integrating project management, stakeholder coordination, governance support, and operational follow-up.

Responsibilities

Support the CFO and Finance leadership team in organizing priorities, meetings, decision-making and follow-up.
Prepare leadership meetings, agendas, briefing materials and action trackers.
Ensure decisions, open points, deadlines and ownership are clearly documented and followed through.
Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams.
Act as a central point of contact for internal stakeholders on Finance-related coordination topics.
Coordinate Finance projects, including process improvements, system implementations, reporting enhancements, organizational changes and transformation initiatives.
Maintain project plans, timelines, dependencies, risks, decision logs and status reporting.
Challenge delays or unclear ownership constructively and escalate where appropriate.
Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones.
Help turn broad strategic initiatives into clear workplans and practical next steps.
Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes.
Support the preparation and coordination of management presentations, board materials and internal reporting packs.
Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function.
Support documentation of Finance processes, policies, responsibilities and decision rights.
Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders.
Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organization.
Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines.
Establish simple, reliable tools for tracking priorities, projects and commitments.
Help create a structured, collaborative and accountable Finance culture.
Support onboarding, team events and internal communications where relevant to the Finance organisation.

Requirements

Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role.
Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles.
Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities.
Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments.
Confident working with senior leaders and able to communicate clearly, diplomatically and assertively.
Highly reliable, discreet and comfortable handling sensitive information.
Fluent English required.
German is highly desirable.

Skills

PowerPoint
Excel
Microsoft 365
Project-management tools
Collaboration tools

Location

Berlin
Potsdam
Hamburg
Iserlohn

Work Type

Full-time

Experience Level

Senior

Benefits

30 days of vacation
Subsidies for employees’ well-being through our health budget with preventive and aftercare services
Various online language courses
Opportunities to participate in online collaboration courses
Numerous campus events from the fields of art, culture, business and science
Opportunity to develop and implement new ideas and concepts

About the Company

The University of Europe for Applied Sciences (UE) is a vibrant and dynamic institution dedicated to providing top-quality education to students globally. Our programmes are delivered in English and/or German, with over 100 nationalities represented on campus, making us one of Europe's most diverse universities. UE has campus locations in Berlin, Potsdam, Hamburg, Iserlohn, and Dubai (UAE), offering an international experience. As part of the Global University Systems (GUS) network, UE provides extensive professional development opportunities, including bachelor's and master's degree programs, language courses, and executive education. With approximately 87,000 students across 57 locations worldwide, GUS offers a vast international network for learning and collaboration. UE values diversity, quality teaching, and its people, fostering a supportive and inclusive work environment.