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About the Role

RWDI is seeking a dynamic Project Coordinator to join our Project Coordination Team in the Toronto office. This role is crucial for supporting project managers in proposal preparation, documentation, contract management, and overall project execution, ensuring accuracy and compliance with client requirements.

Responsibilities

• Track and maintain project leads, opportunities, and related data in the ERP system.
• Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements.
• Support proposal development by creating task structures, timelines, resource plans, and cost estimates.
• Write, edit, and format reports, project deliverables, and documentation.
• Manage contracts, approvals, and supporting documentation, and coordinate contract reviews.
• Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants.
• Coordinate and track insurance documents for projects and subcontractors.
• Prepare and distribute project status reports, meeting notes, and action items; arrange project meetings.
• Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence.
• Assist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to ensure on-time and on-budget delivery.
• Track scope changes, obtain client sign-off, and support project managers in overall project execution.
• Provides occasional front office and administrative support, including maintaining office supplies, coordinating contractors, and assisting with client and visitor reception as required.
• Works collaboratively with the Facility Director to ensure the requires day to day office/facility responsibilities are executed.

Requirements

• Post-secondary diploma or certificate in office or business administration.
• Preferred consideration will be given to candidates with office experience in a client-facing environment and/or with project coordination in engineering/construction/environmental projects.
• Excellent verbal and written communication skills with a proven ability to deliver high-quality customer service.
• Ability to operate at an advanced level in MS Office software.
• Exceptional organizational and administrative skills focused on meeting deadlines.
• Must be able to handle multitasking in a fast-paced team environment.
• Aptitude for attention to detail to ensure a high degree of quality assurance.
• Flexibility in dealing with change and confidential information.
• Availability to work outside normal working hours to meet client deadlines.

Skills

• MS Office software
• Organizational skills
• Administrative skills
• Attention to detail
• Communication skills
• Customer service
• Multitasking
• Flexibility
• ERP system

Location

• Toronto, ON

Work Type

• Permanent
• Full Time

Education Level

• Post-secondary diploma or certificate in office or business administration

Salary/Compensations

• $55,000 - $68,000 / year

Benefits

• Group health benefits
• Proactive and ongoing training, education, and a Learning Spending Account
• Fitness Spending Account
• An abundance of career paths and opportunities to advance

About the Company

• RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimizing environmental, user, and resource impact.
• With deep technical expertise across a broad range of services, we drive success on ambitious building, industry, and infrastructure projects.
• We are a values-based organization, which means everything we do relates back to our three core values: innovation, integrity, and integration.
• If this sounds like you and you’re ready to join an award-winning organization and work alongside renown technical and exceptionally innovative colleagues, RWDI is the place for you.

Equal Opportunity

• RWDI endorses and practices the principles of equal opportunity employment.
• We are committed to diversity and inclusion.
• Accommodations are available during all stages of the recruitment process in accordance with AODA and the Human Rights Code.