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About the Role

Wayve is seeking a highly organised and proactive Office Manager to oversee the daily operations of its London locations. This hands-on, people-facing role is crucial for maintaining a smooth-running, welcoming environment and supporting the company's growth.

Responsibilities

• Manage day-to-day office operations, ensuring a safe, efficient, and welcoming workplace.
• Lead the Reception team, including performance management, scheduling, and service standards.
• Maintain office cleanliness, organization, and stock levels.
• Manage office supplies, refreshments, and consumables.
• Coordinate deliveries, post, courier services, and general office logistics.
• Liaise with building management, cleaning teams, and external suppliers.
• Prepare meeting rooms for internal and external meetings.
• Coordinate catering, room setup, and hospitality for meetings and events.
• Ensure a seamless visitor experience.
• Support leadership meetings and customer engagements.
• Plan and coordinate office events, celebrations, and social activities.
• Support company-wide events and workplace initiatives.
• Collaborate with the wider Workplace team to create an engaging office environment.
• Act as a visible, approachable, and trusted point of contact for colleagues.
• Coordinate contractors and service providers working in the office.
• Manage and track maintenance requests.
• Support workplace improvement projects and office moves.
• Build strong relationships with suppliers.
• Support compliance with health and safety requirements.
• Conduct routine workplace inspections and safety checks.
• Assist with fire safety, first aid, and emergency preparedness.
• Maintain workplace records and report issues.
• Prepare desks, lockers, access passes, and welcome items for new hires.
• Manage office access, lockers, and workplace resources.
• Maintain workplace documentation and records.
• Provide administrative support to the Workplace team.

Requirements

• Previous experience managing a busy office, ideally in a fast-paced technology or scaling business.
• Experience leading or supervising a Reception or Front of House team.
• Highly organised with excellent attention to detail.
• Proactive, hands-on approach with the ability to manage multiple priorities.
• Excellent communication and relationship-building skills.
• Passionate about delivering an outstanding workplace and visitor experience.
• Comfortable working independently while collaborating with cross-functional teams.
• Experience managing suppliers and contractors.
• Confident using Google Workspace and workplace management tools.
• A positive, friendly attitude with a genuine desire to help others.

Skills

• Office Management
• Team Leadership
• Supplier Management
• Event Planning
• Facilities Management
• Health & Safety Compliance
• Administrative Support
• Google Workspace
• Communication
• Relationship Building
• Attention to Detail
• Proactive Approach
• Problem-Solving

Location

• London

Work Type

• Onsite

Experience Level

• Previous experience managing a busy office
• Experience leading or supervising a Reception or Front of House team

About the Company

• Founded in 2017, Wayve is the leading developer of Embodied AI technology.
• Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.
• Our vision is to create autonomy that propels the world forward.
• Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.
• In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions.
• We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.
• At Wayve, your contributions matter.
• We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.
• Make Wayve the experience that defines your career!

Equal Opportunity

• Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know.
• We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.
• At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.