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About the Role
The Receptionist is responsible for providing high-level clerical and administrative support for Harvard Maintenance’s front office and staff, reporting to the VP.
Responsibilities
- Greet and assist visitors, clients, and vendors in a courteous and professional manner.
- Answer and route incoming calls, take messages, and provide general information as needed.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain the cleanliness and organization of the reception area and common spaces.
- Schedule meetings, manage calendars, and assist with office event coordination.
- Provide general administrative support including data entry, filing, copying, and scanning.
- Maintain inventory of office supplies and coordinate orders with appropriate vendors.
- Assist various departments with special administrative projects as requested.
- Ensure adherence to company security and visitor protocols.
Requirements
- Must have knowledge of Excel, Microsoft programs and Outlook
- Excellent communication and people skills, including phone skills and ability to handle busy front desk
- Ability to multi-task
- Fluent in both English and Spanish preferred, written and spoken.
Skills
- Excel
- Microsoft programs
- Outlook
- Communication skills
- People skills
- Phone skills
- Multi-tasking
- English
- Spanish
Experience Level
- 2-3 years
Salary/Compensations
- $21.50/hour
Benefits
- Medical insurance
- Dental insurance
- Life insurance
- Long-term disability (LTD) insurance
- 401K Savings Plan
About the Company
- Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States.
- We believe in the power of our people.
- Here, every team member is valued, empowered, and trained to contribute their best.
- We foster an inclusive workplace culture where diversity is celebrated and every voice matters.
- Join our team of Extraordinary People committed to delivering Exceptional Service.
- Together, we'll redefine industry standards and create a workplace where your talent thrives.
- Discover your potential with Harvard Maintenance.
- Learn more about our company and culture, apply today and be part of something extraordinary.
- www.harvardmaint.com
Equal Opportunity
- An Equal Opportunity Employer --- M/F/D/V