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About the Role

As the Lease Manager, you will maintain the integrity of the property management database, oversee lease compliance for both PDNSW and tenants, and ensure all financial workflows are accurate, timely and aligned with client expectations. You’ll work closely with Transaction Management, auditors, landlords, tenants and internal stakeholders to ensure the portfolio operates smoothly and efficiently.

Responsibilities

• Ensure WIP, Debtors and portfolio reports are accurate, current and include relevant commentary
• Attend building committee and client agency meetings where required
• Administer Green Lease requirements and reporting
• Maintain complete and accurate lease data, ensuring database integrity and minimising urgent payment requests
• Complete new site checklists and ensure Converga and ons/offs requirements are met
• Review and approve lease abstracts, CPI increases, fixed increases and obligation summaries
• Align all lease abstraction and amendments with Transaction Management
• Ensure AASB16 data points are captured and exception reports are actioned
• Conduct quality reviews of compliance certificates and insurance documentation
• Review and approve expenditure rent rolls, variance reports and all payment workflows
• Validate costs and invoices prior to approval
• Resolve payment exceptions and communicate outcomes to landlords/agents
• Provide market analysis and benchmarking to identify savings across non-rent expenditure lines
• Review revenue rent rolls and variance reporting
• Manage revenue recharges, ensuring head lease costs are recovered
• Prepare outgoings recharge sheets for new tenants
• Follow up arrears, manage breach/lock-out processes, and support year-end reconciliations
• Review, balance and reconcile annual expenditure budgets and outgoings
• Ensure timely receipt of budget estimates and reconciliations
• Save and circulate reconciliation reports
• Review audit findings and provide benchmarking insights
• Interpret lease obligations for PDNSW and tenants
• Ensure lease abstracts are paraphrased correctly and obligations are met

Requirements

• Strong lease administration and property management experience
• Ability to manage complex financial workflows and high-volume data
• Experience in lease administration, property management or portfolio operations
• Strong understanding of lease obligations, compliance and financial processes
• High attention to detail and confidence managing large datasets
• Excellent communication and stakeholder management skills
• Ability to work independently and collaboratively across multiple teams
• Strong client focus and ability to deliver outcomes aligned with expectations

Skills

• Lease administration
• Property management
• Financial workflows
• Data management
• Lease obligations
• Compliance
• Financial processes
• Attention to detail
• Stakeholder management
• Client focus

Location

• Sydney

Work Type

• Full-time

Benefits

• Opportunities for professional development
• Exposure to national property operations

About the Company

• Work across a significant government portfolio with complex and diverse assets
• Supportive, collaborative team environment
• Be part of a global organisation with strong industry reputation

Equal Opportunity

• As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply.
• Cushman & Wakefield promotes safety at all times.