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About the Role

The Executive Assistant will provide high-level support to the Senior Vice President within the Field Experience Value Stream. This role requires strong organizational skills, excellent communication abilities, adaptability to shifting priorities, and discretion in handling sensitive information. The ideal candidate thrives in a fast-paced environment, collaborates effectively with other administrative staff, and demonstrates a proactive, solution-oriented approach.

Responsibilities

Manage SVP calendar, balancing and prioritizing demands on time, handling last-minute changes, and resolving scheduling conflicts.
Provide administrative support to the team, including supply ordering and coordinating meetings.
Assist HR and divisional managers with onboarding of new employees.
Plan and coordinate internal and external events, meetings, and conferences.
Manage special projects and initiatives assigned.
Process and reconcile travel and expense reports.
Manage secure and sensitive information with discretion and professionalism.
Schedule meeting rooms and ensure the environment is appropriate for attendees.
Support speaker and attendee preparation.
Ensure A/V needs are met and technology functions smoothly.

Requirements

Minimum 7-10 years of administrative support experience, including at least 5 years supporting senior executives.
Team player with a commitment to discretion and professionalism.

Skills

Administrative Skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and multitasking abilities
Attention to detail and problem-solving skills
Ability to work independently with minimal supervision
Excellent verbal and written communication skills
Professional demeanor and ability to maintain confidentiality
Interpersonal Skills: Build and maintain strong working relationships with stakeholders at all levels.
Time Management: Prioritize tasks effectively to meet deadlines.
Flexibility: Adapt quickly to changing priorities and unforeseen challenges.
Initiative: Proactively seek opportunities to support executives and improve processes.
Sense of Urgency: Demonstrates awareness of business-critical priorities.

Location

Hybrid

Work Type

Hybrid - 3 days per week
Nonexempt

Experience Level

LEVELAA4

Education Level

Bachelor’s degree preferred

Salary/Compensations

$73,500-$105,000

Benefits

Leave programs
Adoption assistance
Student loan repayment programs

About the Company

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation.
Due to our mutuality, we operate in the best interests of our policy owners.
To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

Equal Opportunity

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities.
We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together.
This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported.
By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.
Click here to learn more about New York Life’s leadership in this space.