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About the Role

FocusKPI is seeking an Admin Specialist and Receptionist to join the Operations Management department of a high-tech SaaS company. This role involves managing the reception desk, visitor control, physical security, and providing executive assistant support.

Responsibilities

• Greet clients and visitors with a positive attitude and handle inquiries at the reception desk.
• Manage and control visitors, including registration, escort, and guidance.
• Maintain the daily visitor log.
• Ensure security guards are properly trained on company guidelines.
• Maintain a safe and clean reception area and conference rooms.
• Support parking validation.
• Perform ad-hoc duties, including security alarm tests.
• Support office supplies, food & drinks requests, orders, receiving, and restocking.
• Handle shipments, including creating lab/tracking/receiving documentation.
• Provide clerical support to the CEO, including managing phone calls, emails, and mail.
• Book and manage travel arrangements for the executive team.
• Schedule meetings and prepare detailed itineraries for the executive team.
• Create expense reports for executive meetings and events.

Requirements

• Senior level with excellent management and planning skills.
• Minimum of 5 years of experience in an admin position, office management, or event planning.
• Executive Assistant experience is a plus.
• Minimum of Associate's or Bachelor's degree.
• Must be a self-starter, highly motivated, and independent.
• Strong problem-solving skills.
• Strong communication skills.
• Detailed Oriented.

Skills

• Microsoft Word
• Microsoft Excel
• Customer Service
• Event Planning
• Supplies Management
• Food Ordering
• Snack Stacking

Location

• San Francisco, CA

Work Type

• Onsite
• 6-month contract

Experience Level

• Senior level
• Minimum of 5 years of experience

Education Level

• Associate's degree
• Bachelor's degree

Salary/Compensations

• $23 - $29/hr

About the Company

• FocusKPI, Inc. is a data science and technology firm specializing in predictive analytics practice and methodologies.
• Founded in 2010, FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

Equal Opportunity

• NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to https://reportfraud.ftc.gov/ . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com.