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About the Role

Closed Loop Partners seeks a highly organized Office Manager to support the NYC-based team and ensure smooth operations. This role serves as the first point of contact for guests and stakeholders and provides administrative support to management. It offers a unique opportunity to be integral to a multi-business firm focused on impact investment, innovation consulting, and operations.

Responsibilities

• Manage and optimize an efficient office environment for over 40 team members and visitors.
• Provide general administrative support, including scheduling meetings, preparing rooms, and offering technology support.
• Manage front desk activities, including registering, welcoming, and directing visitors, and handling phone calls.
• Organize and maintain kitchen and copy rooms, including ordering supplies.
• Manage office rearrangements for meetings and events.
• Occasionally plan domestic and international travel itineraries.
• Assist in preparing expense reimbursements.
• Act as the main point of contact for building management, initiating and managing requests.
• Coordinate catering orders.
• Participate in special projects as needed.

Requirements

• 2+ years of administrative experience in a fast-paced dynamic organization.
• Professional demeanor and excellent interpersonal skills.
• Exceptional communication, problem-solving, organization, attention to detail, and thoroughness.
• Ability to take direction, execute efficiently, and multitask.
• Ability to exercise discretion and maintain confidentiality.
• Genuine personal interest in sustainability and the natural environment.
• Proficiency in Microsoft Office Suite.
• Must have US Work Authorization.

Skills

• Administrative support
• Scheduling
• Meeting preparation
• Technology support
• Front desk management
• Supply ordering
• Travel planning
• Expense reimbursement
• Building management liaison
• Catering coordination
• Microsoft Office Suite

Location

• New York City, NY

Work Type

• Part-Time
• In-person

Experience Level

• 2+ years of administrative experience

Benefits

• Not eligible for company benefits (unless required by law)

About the Company

• Closed Loop Partners is dedicated to building the circular economy through its innovation center, investment group, and operating group.
• The firm manages investment strategies and helps global brands solve material challenges.
• Closed Loop Builders incubates, builds, and scales circular economy infrastructure.
• Based in New York City, Closed Loop Partners is a registered B Corp.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.