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About the Role

This position will provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities.

Responsibilities

• Maintain up-to-date forms and collaborate with word processing on templates.
• Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines.
• Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills.
• Prepare and submit expense reimbursement reports, vendor invoice processing.
• Docket deadlines, maintain attorney and client records, open new client and matter files, and manage calendars.
• Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion.
• Communicate project status clearly to all team members.
• Coordinate appointments, meetings, conference calls, and travel arrangements.
• Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems.
• Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency.
• Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals.
• Assist fellow secretaries and additional attorneys as priorities dictate.

Requirements

• 5+ years as a legal secretary or executive assistant required; familiarity with law firm billing process is a plus.
• Demonstrated strong word processing and computer skills.
• Proficient understanding of MS Word, MS Excel and MS Outlook required.
• Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy.
• Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines.
• Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
• Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others.
• High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
• Firm commitment to providing customer service excellence.

Skills

• MS Word
• MS Excel
• MS Outlook
• MS Office products
• Proofreading
• NetDocs
• PowerPoint

Location

• San Francisco

Work Type

• Hybrid
• Full-time

Experience Level

• 5+ years

Education Level

• GED or High School Diploma

Salary/Compensations

• $66,000 to $72,000

Benefits

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution
• Health insurance with an optional HSA
• Long term disability
• Vision care
• Telemedicine and virtual short term solution based counseling services
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• Subsidized backup care and caregiving resources
• 401(k)
• Vacation
• Sick time
• Employee assistance program
• Voluntary accident insurance
• Voluntary life
• Voluntary disability
• Voluntary long term care
• Pet insurance
• Commuter and Transit programs

About the Company

• Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide.
• We are relentlessly committed to client service and look for candidates who share that commitment.
• At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

Equal Opportunity

• Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success.
• Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement.
• Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons.