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About the Role

The Administration & Facilities, Americas team provides essential administrative support and manages office operations. As an Administrative Assistant, you will ensure the smooth operation of our office by providing administrative support, managing schedules, and contributing to a collaborative and efficient work environment.

Responsibilities

• Provide high-level administrative support to Partners and Managing Directors, as well as general administrative team support for applicable teams.
• Manage complex Microsoft Outlook calendars, including scheduling, rescheduling, prioritizing time-sensitive requests, and coordinating across multiple stakeholders.
• Arrange domestic and international travel, including hotels, ground transportation, itineraries, and last-minute adjustments.
• Process and reconcile expense reports in accordance with firm policies and deadlines using Concur.
• Serve as part of the reception rotation, greeting visitors, managing inbound calls, and maintaining a professional front-office environment.
• Support in-office meeting logistics, including conference scheduling, catering, AV coordination, and materials preparation.
• Maintain organized filing systems and shared drives with strong attention to detail.
• Provide general administrative support across the firm as required, ensuring smooth day-to-day operations.
• Participate in special projects and contribute to team initiatives as required.
• Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.

Requirements

• Proficient in Microsoft Outlook, Excel, Word, Docusign, and Adobe Acrobat Professional.
• Extremely organized, detail-oriented, and dedicated to professional excellence.
• Exceptional communication skills (oral and written).
• Adaptability and composure in a fast-paced, high-expectation, financial services environment.
• Ability to establish and meet deadlines, work under pressure, and handle multiple priorities.
• Professional judgment and discretion in handling confidential and sensitive information.
• Problem-solving capability with the initiative to identify issues and implement practical solutions.
• Minimum 5 years of experience in a comparable administrative role required.

Skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Docusign
• Adobe Acrobat Professional
• Calendar Management
• Travel Arrangements
• Expense Reporting
• Reception Duties
• Meeting Logistics
• Filing Systems
• Office Management
• Communication Skills
• Problem Solving

Location

• New York
• San Francisco
• Toronto
• Chicago

Work Type

• Hybrid

Experience Level

• Minimum 5 years

Salary/Compensations

• $115,000-$125,000

Benefits

• Generous employee benefits package
• Discretionary bonus

About the Company

• Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co-investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customized solutions.
• Specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit.
• Collaborative and committed culture focused on solving complex problems and delivering innovative investment opportunities.
• Manages approximately $82.3 billion in AUM across all strategies.
• Serves more than 750 institutional and 638 private wealth clients worldwide.

Equal Opportunity

• Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.