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About the Role
The Executive Assistant provides high-level executive assistance to partners and/or members of senior leadership, connecting departments to provide comprehensive support and anticipating needs while effectively and proactively meeting timelines and priorities. The role supports the firm’s strategic initiatives by managing calendars, preparing budgets, composing confidential correspondence, and arranging complex travel.
Responsibilities
- Performs practice area support responsibilities for assigned partners.
- Manages sensitive matters with a high level of confidentiality and discretion.
- Develops and maintains professional relationships, ensuring efficient teamwork and providing clear and timely information.
- Works collaboratively and proactively with others to facilitate timely and effective implementation of strategic plans, objectives, and projects, managing timelines and executing simultaneous deliverables.
- Prepares Word, Excel, PowerPoint presentations, agendas, reports, spreadsheets, and other documents.
- Maintains reports and spreadsheets and distributes on a regular basis.
- Coordinates events, seminars, and retreats, managing logistics, engaging vendors, and preparing materials to ensure a successful event.
- Works proactively with lawyers, firm leadership, and various departments preparing materials for various meetings, events, and projects.
- Analyzes and reviews contract proposals for various projects, performing cost analysis against the budget.
- Coordinates and participates in department, practice group, committee, and firm meetings, preparing agendas and meeting materials, managing logistics and engaging appropriate parties to ensure a successful meeting.
- Prepares communications and materials on behalf of partners, departments, practice area and/or firm leadership, which may include confidential correspondence and documents.
- Plans and manages complex travel arrangements, provides itineraries and travel documents and processes expense reports.
- Organizes complex calendars and schedules; resolves scheduling conflicts and partners with key stakeholders and other teams for meeting details.
- Works closely and proactively with partners and leadership to keep them informed of upcoming commitments and responsibilities, prepares materials in advance, and follows up appropriately.
- Responds to emails and calls on behalf of partner and/or firm leaders, has extensive direct contact with clients and business contacts.
- Performs work impacting partner financial viability with client matters.
- Partners with billing and collections departments, monitoring client budgets for reporting purposes and provides updates to partners and leadership.
- Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
- Performs other duties as assigned.
Requirements
- 5 years’ experience providing exceptional administrative support to senior leaders or C-suite executives.
- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
- Provide timely, accurate, and quality work product.
- Successfully meet deadlines, expectations, and perform work duties as required.
- Foster positive work relationships.
- Comply with all firm policies and practices.
- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
- Ability to work under pressure and manage competing demands in a fast-paced environment.
- Perform all other duties, tasks or projects as assigned.
- Embrace and uphold firm values.
Skills
- Excellent communication skills
- Excellent interpersonal skills
- Excellent time management skills
- Project management skills
- Ability to meet deadlines
- Ability to execute deliverables
- Ability to function well in a fast-paced environment
- Strong work ethics
- Flexible attitude
- Dependable attitude
- Positive attitude
- Discretion
- Confidentiality
- Good judgment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Location
- New York
Work Type
- Hybrid
Experience Level
- 5 years of experience
Education Level
- High School Diploma or GED
- Bachelor’s degree in Business, Finance or related field preferred
Salary/Compensations
- $53.07 - $70.32 per hour
Benefits
- Medical/dental/vision insurance
- 401(k)
About the Company
- DLA Piper is, at its core, bold, exceptional, collaborative and supportive.
- Our people are the backbone, heart and soul of our firm.
- Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.
Equal Opportunity
- DLA Piper is an equal opportunity employer.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.