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About the Role

The Curatorial Department Coordinator provides administrative and project-management support for the Curatorial Department, ensuring efficiency and collaboration. This role offers significant exposure to curatorial practice, including exhibition planning, acquisitions, and artist engagement, serving as a key organizational partner and a foundation for emerging museum professionals.

Responsibilities

• Serve as a primary administrative resource for the Curatorial Department, ensuring smooth operations and effective communication.
• Coordinate departmental meetings, calendars, travel, correspondence, and project timelines.
• Manage office operations, including supplies, mailings, shipments, and departmental records.
• Arrange travel and accommodations for artists, curators, scholars, and other visitors.
• Track exhibition proposals, acquisitions, gifts, and related correspondence.
• Manage the circulation and tracking of exhibition proposals, artist submissions, acquisition opportunities, and external exhibition prospectuses.
• Assist with departmental budgeting, purchase orders, reimbursements, invoices, and expense tracking.
• Schedule recurring meetings on behalf of the department.
• Draft collections-related correspondence and communications.
• Coordinate departmental participation in museum-wide planning and scheduling processes.
• Assist with preparation of presentations, reports, and materials for senior leadership and the Board of Trustees.
• Coordinate curatorial tours for VIPs and other constituents.
• Welcome visitors and provide tours.
• Maintain professional correspondence with artists, galleries, lenders, estates, collectors, and other external partners.
• Maintain updated PowerPoint presentations on forthcoming exhibitions.
• Support all aspects of the acquisitions process by maintaining records and preparing documentation.
• Assist with collection-related projects, including maintaining files and supporting documentation initiatives.
• Assist with the preparation of Art Committee materials, presentations, and records.
• Assist curators and the Exhibition Coordinator with exhibition development by tracking project milestones and facilitating communication.
• Conduct research in support of exhibitions, acquisitions, public art initiatives, publications, and related curatorial projects.
• Assist with administrative and research support for exhibition catalogues and other curatorial publications.
• Support the development of exhibition proposals.
• Provide logistical support for artist visits, studio visits, research trips, and curatorial programs.
• Manage acquisitions from exhibitions and public art initiatives.
• Research and purchase materials for exhibitions and public art initiatives.
• Contribute research, writing, and other project-based curatorial work under guidance.
• Assist with inquiries from the public and art professionals, including reviewing artwork submissions and external exhibition prospectuses.
• Assist with planning and administration of Art Committee meetings.
• Coordinate preparation of agendas, presentations, and supporting materials for Art Committee meetings.
• Maintain records related to acquisitions and collection development.
• Support curatorial presentations for Board meetings and donor engagement activities.
• Assist in maintaining confidential records related to acquisitions, collection development, and committee activities.

Requirements

• Minimum two years of administrative, project coordination, or museum experience required.
• Demonstrated interest in modern and contemporary art and museum work.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and basic keyboard skills.
• Ability to work independently, take initiative, and anticipate departmental needs.
• Ability to exercise discretion and maintain confidentiality.
• Strong interpersonal skills and comfort working in a highly collaborative environment.
• Interest in learning about exhibitions, collections, acquisitions, publications, and curatorial practice within a museum setting.

Skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Museum collections databases
• Image management software
• Project-management tools (e.g., Asana)

Location

• Buffalo, NY 14222

Work Type

• Full Time

Experience Level

• Minimum two years of administrative, project coordination, or museum experience

Education Level

• Bachelor’s degree in Art History, Curatorial Studies, Museum Studies, or a related field preferred.

Salary/Compensations

• $20.67 - $25.27 Hourly