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About the Role

Supporting day-to-day facility and office operations, including workplace readiness, organization, cleanliness, security, and equipment functionality.

Responsibilities

• Supporting day-to-day facility and office operations, including workplace readiness, organization, cleanliness, security, and equipment functionality
• Conducting routine facility inspections to ensure compliance with health, safety, and operational standards
• Coordinating workspace organization, seating arrangements, and allocation of shared resources
• Serving as the primary point of contact for employees regarding office operations and facilities-related needs
• Scheduling and overseeing routine maintenance, repairs, and vendor services, including coordination with HVAC, cleaning, security, and IT support providers
• Acting as the liaison for third-party vendors and contractors, coordinating schedules, facility access, and issue resolution
• Maintaining documentation related to vendor services, contracts, renewals, facility procedures, and operational records
• Supporting leadership in maintaining compliance with workplace safety standards, building codes, and regulatory requirements
• Managing facility SOPs and supporting adherence to established Quality Management System procedures
• Monitoring and maintaining inventory of office, laboratory, and facility supplies and coordinating purchasing activities as needed
• Supporting cross-functional operational and administrative projects in a fast-paced environment

Requirements

• Strong organizational and multitasking skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills and the ability to work effectively with colleagues, management, vendors, and clients
• Knowledge of facilities management and workplace operations best practices
• Attention to detail and the ability to work independently as well as collaboratively within a team environment
• A professional, dependable, and service-oriented approach to daily responsibilities
• Bachelor’s degree in facilities management, business administration, operations, or a related field preferred
• 2–3 years of experience in operations coordination, facilities management, office management, or a related role
• Proficiency with Microsoft Office software including Excel, Word, Outlook, and Teams
• Experience using project management and collaboration tools such as Microsoft Planner and SharePoint
• Ability to manage confidential and regulated information with discretion
• Must be able to obtain and remain eligible for a US Department of Defense security clearance
• Familiarity with workplace safety regulations and compliance requirements
• Experience supporting operations within a laboratory, technical, or regulated environment
• Experience coordinating vendors, contractors, and facility service providers
• Experience supporting quality management systems or SOP documentation
• Prior experience supporting senior leadership and cross-functional teams

Skills

• Microsoft Office software (Excel, Word, Outlook, Teams)
• Project management tools (Microsoft Planner)
• Collaboration tools (SharePoint)
• Facilities management
• Workplace operations
• Organizational skills
• Multitasking skills
• Communication skills (written and verbal)
• Attention to detail
• Independent work
• Team collaboration
• Professionalism
• Dependability
• Service-oriented approach
• Confidential information management
• Workplace safety regulations
• Quality management systems
• SOP documentation

Location

• Springville, NY

Work Type

• Part-time

Experience Level

• 2-3 years

Education Level

• Bachelor's degree

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.