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About the Role

This role is primarily responsible for supporting local kitchen/chef, bar and operations teams with recipe, cost and inventory management. It ensures accuracy and timeliness of product, pricing, and stock information within the Adaco Purchasing System. The role is expected to evolve to encompass broader procurement activities across Food, Beverage, and Variables categories, including system management, vendor and invoice processing, cost control, spend analytics, contract review, and policy governance.

Responsibilities

Ensure complete administrator responsibilities of Adaco
Ensure database cost prices and purchase codes are accurate
Create recipes in Adaco and link them to the MICROS Revenue System
Report on missing PLUs & recipes weekly
Review Global & Local recipes with relevant departments
Perform regular cleanup of the F&B products database in Adaco
Correct the database where appropriate, analyze mistakes, and advise site management on maintaining accuracy
Provide monthly Adaco training
Analyze COS and report against budget/theoretical
Perform cost and scenario analysis, including benchmarking
Consider price ceilings and competitor awareness
Analyze purchases, losses, theft, and wastage
Liaise with the Finance department for timely adjustments in Adaco and Sage systems
Support the backup approach for missed invoices
Perform weekly spot checks on site ordering & approving of deliveries/invoices and report findings
Support teams with weekly Bev inventory/stock counts and quarterly Variable inventory/stock counts on select lines
Ensure Variable par levels are accurate and up-to-date, and sites are ordering effectively against them
Develop actions to support sites in reducing waste & purchasing costs
Maintain the Purchasing System, ensuring supplier and product databases are up-to-date and optimized
Support new sites and teams with onboarding and training of the Purchasing System
Provide administrative support to the Procurement department and input for stock and margin reporting
Provide ad-hoc reporting as requested
Implement continuous improvements to systems and processes for best practice, optimum effectiveness, and efficiency
Escalate to management details of individuals/departments who repeatedly do not meet compliance responsibilities
Ensure relevant and key processes are well documented
Establish and agree on key performance targets to optimize business performance and maintain payment and procurement effectiveness

Requirements

At least 3 years progressive cost control and/or operational purchasing management experience
Experience in Food and Beverage procurement is an advantage
Operational experience within Hospitality is an advantage
Good knowledge of Microsoft Office applications, specifically Excel/Spreadsheets
Experience with Purchasing & EPOS systems, ideally Adaco Purchasing system & MICROS is desirable
Must be able to seize, grasp, turn and hold objects with hands
Must be able to work on feet for at least 8 hours
Fast-paced movements are required to go from one part of the club to others
Must be able to move, pull, carry, or lift at least 40 pounds
Occasionally kneel, bend, crouch and climb as required

Skills

Recipe management
Cost management
Inventory management
Purchasing system management (Adaco)
Vendor setup
Invoice management
Cost control
Spend analytics
Contract review and management
Process and policy governance
Microsoft Office (Excel/Spreadsheets)
Purchasing systems
EPOS systems
MICROS
Adaco Purchasing system

Location

New York

Work Type

Full-time

Experience Level

3+ years progressive cost control and/or operational purchasing management experience

Salary/Compensations

$65,000—$70,000 USD

Benefits

Competitive compensation packages
Global benefits and perks
Training to develop technical and managerial skills
Medical, Dental & Vision (for full-time employees)
Retirement fund with a 2% match (for full-time employees)
Sick days + vacation days (for full-time employees)
Career development opportunities (domestic or international, managerial or technical)
Soho Impact initiatives (mentoring, apprenticeship, local outreach, sustainability)
Extensive range of internal and external learning & development courses
Access to Cookhouse & House Tonic events, trips, and trainings
Monthly team events (fitness sessions, cinema screenings, art classes)
Complimentary team meal while on duty

About the Company

Soho House offers competitive compensation packages that feature global benefits and perks.
Soho House can progress your career domestically or internationally as well as managerially or technically.
Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability.
Cookhouse & House Tonic: Celebrating our passion for food and drink.