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About the Role

At Rocscience, we're seeking a Workplace Coordinator for our Toronto office. This role is crucial in creating a welcoming and supportive environment for employees and visitors, ensuring the office operates seamlessly and reflects our company's professionalism and hospitality.

Responsibilities

• Serve as the welcoming face of Rocscience, greeting employees, candidates, customers, investors, Board members, and other guests.
• Create a warm, professional, and engaging experience for all office visitors.
• Manage daily office operations, including coordinating vendors, building management, office supplies, and maintenance.
• Proactively identify and resolve potential issues with minimal direction.
• Coordinate office services, deliveries, meeting rooms, catering, and workplace logistics.
• Support employee onboarding, office events, celebrations, and company gatherings.
• Foster an office culture that encourages employee connection and enjoyment.
• Build positive relationships across departments and become a trusted resource.
• Support visiting executives, investors, and Board members, ensuring professional and hospitable interactions.
• Continuously seek improvements in office operations and the employee experience.
• Manage day-to-day execution of culture initiatives like celebrations, team events, and traditions.
• Handle incoming mail, courier services, shipments, and office communications.
• Act as a culture ambassador by gathering employee feedback and proposing ideas to leadership for morale and engagement.
• Partner with IT, Facilities, HR, and Leadership to support workplace initiatives and company priorities.

Requirements

• Organized, proactive, and enjoys helping others.
• Skilled at creating exceptional experiences for others.
• Takes initiative and identifies needs without prompting.
• Highly organized with the ability to juggle multiple priorities.
• Detail-oriented with strong problem-solving skills.
• Able to build strong relationships with diverse individuals.
• Communicates professionally and confidently with various stakeholders.
• Reliable and dependable.
• Takes pride in creating a welcoming, organized, and enjoyable workplace.
• Brings positive energy, good judgment, and a desire to help others succeed.
• Embodies Rocscience's values.

Skills

• Office operations management
• Vendor coordination
• Office supply management
• Maintenance coordination
• Logistics coordination
• Event support
• Culture building
• Relationship building
• Communication
• Problem-solving
• Initiative
• Organization
• Attention to detail

Location

• Toronto

Work Type

• Hybrid
• Contract

Experience Level

• Not specified

Education Level

• Not specified

Salary/Compensations

• $55k-$65k base/annually

Benefits

• Vacation

About the Company

• Rocscience has over 30 years of experience building world-class geotechnical software trusted by engineers in over 140 countries.
• Our technology powers projects globally, and our success is built on our people.
• We are one of Canada's leading software companies.

Equal Opportunity

• Rocscience is committed to fostering an inclusive and accessible workplace where everyone can thrive.
• We provide reasonable accommodations during the recruitment and selection process in accordance with applicable human rights and accessibility legislation.
• AI-assisted technology may be used in parts of our recruitment process, but all hiring decisions are made by our hiring team.