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About the Role

The Executive Assistant provides high-level administrative, strategic, and operational support to senior leadership, acting as a trusted partner to manage calendars, communications, and key initiatives. This role ensures discretion with confidential information, prepares materials for decision-making, and facilitates meetings and travel to enable leaders to focus on strategic outcomes.

Responsibilities

• Provides comprehensive, day-to-day executive administrative support to senior leaders and/or division.
• Anticipates needs, proactively manages priorities, and resolves issues independently.
• Oversees complex calendar management for senior leader(s), all company sponsored travel, and executive communications.
• Identifies risk, gaps and process improvements opportunities and provide recommendations.
• Supports leader readiness for key internal and external executive committee meetings by reviewing agendas and minutes, ensuring materials are complete and aligned, coordinating executive prep time, tracking decisions and action items, issuing post-meeting summaries, and partnering with administrative stakeholders.
• Provides end-to-end coordination and administrative leadership for key internal and external executive committee meetings, including preparing and managing agendas and materials, calendaring, facilitating meeting logistics, capturing minutes, and ensuring follow-through on outcomes and deliverables.
• Prepares and edits advanced reports, presentations, and briefing materials.
• Drives post meeting follows through (owners, due dates, closure) and maintain momentum when the executive is out of office.
• Leads and/or coordinates divisional special projects, cross-functional initiatives or senior-level leader specific project.
• Partners or leads efforts in arranging on and off-site meetings, arranges for audio-visual equipment and other related resources.
• Provides executive level support to key officer as needed.
• Collaborates and trains divisional administrative staff on office procedures and protocols.
• Develops and documents administrative processes and best practices.
• Acts as a trusted advisor regarding scheduling, communications, and operations.
• Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies’ mission and values, adhering to the Corporate Code of Conduct, and leading to the Lifetime Way values and beliefs.
• Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.
• Regular and reliable attendance is expected and required.
• Performs other functions as assigned by management.

Requirements

• Five (5) years of progressive administrative or related experience.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents etc.).
• Intermediate organizational, planning, and critical thinking skills.
• Advanced customer service, problem solving, time management and customer relations knowledge.
• Advanced senior leader level communication and stakeholder management abilities.
• Ability to handle highly confidential information and sensitive situations.
• Leadership and mentoring capabilities.
• In-depth knowledge of organizational structure, policies, and decision-making processes.
• Intermediate knowledge of project management principles and process improvement.
• Demonstrated ability to act on behalf of the Senior Leader within understood boundaries.
• Advanced level attention to detail.
• Ability to work prolonged periods sitting and/or standing at a workstation and working on a computer.
• Ability to travel across the Health Plan service region for meetings and/or trainings as needed.
• Ability to work in a home office for continuous periods of time for business continuity.
• Ability to hear, understand, and speak clearly while using a phone or video call, with or without a headset.

Skills

• Microsoft Office
• Collaboration tools (Teams, SharePoint, AI Agents etc.)
• Organizational skills
• Planning skills
• Critical thinking skills
• Customer service skills
• Problem solving skills
• Time management skills
• Customer relations knowledge
• Communication skills
• Stakeholder management abilities
• Handling confidential information
• Handling sensitive situations
• Leadership capabilities
• Mentoring capabilities
• Project management principles
• Process improvement
• Attention to detail

Location

• Remote work may be available

Work Type

• Full-time

Experience Level

• 5+ years progressive administrative or related experience

Education Level

• HSD or GED required
• Bachelor's degree in a related field preferred

Salary/Compensations

• Grade N9: Minimum $29.57 - Maximum $47.32

Benefits

• Group health and/or dental insurance
• Retirement plan
• Wellness program
• Paid time away from work
• Paid holidays

About the Company

• Lifetime Healthcare Companies

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.