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About the Role

The Document Control Coordinator will manage the flow of documentation within the organization and with external project entities, ensuring accuracy and compliance with procedures. This role is crucial for maintaining project efficiency and supporting team members.

Responsibilities

• Coordinate all activities related to the Document Control procedure (registration, uploading, transmitting) including technical documents, drawings, and commercial correspondence.
• Follow up with all discipline personnel for action items.
• Ensure Document Data accuracy in compliance with implemented procedure and policies.
• Maintain confidentiality around sensitive information and terms of agreement.
• Manage the flow of documentation within the organization and with external Project entities.
• Retrieve files as requested by individuals from different disciplines.
• Create and manage electronic workflows.
• Review document quality and proactively address issues.
• Collaborate with other documentation teams to ensure consistency and efficiency.
• Prepare ad-hoc reports on projects as needed.
• Perform other duties as required.
• Assist in providing training and support to new project team members on document control practices.
• Identify and escalate system or processing issues to the Document Control Manager in a timely manner.
• Ensure high accuracy in capturing metadata in both project and client EDMS systems (e.g., Aconex, Unifier) in accordance with reporting and auditing requirements.
• Meet established turnaround times for processing and distributing documentation.
• Assist with post-construction document archival and retention in alignment with Project Agreement specifications.

Requirements

• Completion of a post-secondary education—Bachelor’s degree or College Diploma preferred—or an equivalent combination of education, training, and experience in Document Management or a related discipline.
• Minimum 3–5 years of document control experience in a construction project or site-based environment.
• Proven experience in computerized and/or manual document control management, preferably within the engineering or a related industry.
• Proficiency in document control software and Microsoft Office Suite.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in various electronic drawing file formats.
• Advanced proficiency with applicable software applications such as Aconex, Unifier, Autodesk Construction Cloud, MS Office, Adobe Acrobat Professional, SharePoint.
• Solid understanding of project documentation and engineering terminology.
• Strong written, verbal, communication, and interpersonal skills.
• Fluency in English.
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
• Prior experience in using electronic document management (Autodesk Construction Cloud, Aconex and Unifier preferred) as well as in processing both design and vendor documentation.
• Ability to document work tasks (e.g., work instructions).
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients and stakeholders.

Skills

• Document Control
• Microsoft Office Suite
• Aconex
• Unifier
• Autodesk Construction Cloud
• Adobe Acrobat Professional
• SharePoint
• Organizational skills
• Attention to detail
• Communication skills
• Interpersonal skills

Location

• Toronto, ON

Work Type

• Onsite

Experience Level

• 3-5 years

Education Level

• Bachelor's degree or College Diploma preferred
• Post-secondary education

Salary/Compensations

• $80,000 - $90,000

About the Company

• With 125 years of experience, the FCC Group's Infrastructure Division is present in 25 countries, and its activities cover all areas of engineering and construction.
• FCC Construcción is currently the fourth-largest construction company in Spain in terms of contract volume and ranks among the top 30 in the world.
• FCC Canada has been present in Canada for more than 25 years.
• In Canada, FCC is proud to be actively involved in multiple projects across Ontario and British Columbia aimed at improving public transportation and infrastructure.

Equal Opportunity

• FCC Canada Ltd. is dedicated to creating an inclusive workplace where diversity is valued and respected.
• As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities.
• We offer reasonable accommodations upon request to support applicants throughout their journey with us.
• This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.