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About the Role

The Campaign Associate provides comprehensive coordination and administrative support to the Director, Campaign Management, contributing to the effective planning and execution of campaign operations, governance, volunteer engagement, and related Advancement activities. The role coordinates meetings, reporting, documentation, special projects, and events; supports communication and follow-up with internal and external stakeholders; and helps ensure campaign priorities and processes are advanced in a timely, accurate, and professional manner. Working across multiple teams and stakeholder groups, the position requires strong organizational skills, discretion, judgment, and the ability to manage competing priorities in a complex environment.

Responsibilities

Coordinates the development, maintenance, and distribution of key campaign reports, including financial, donor, and progress reports.
Works collaboratively with Advancement and other School teams to gather, verify, and update campaign data and narrative content.
Coordinates workflow processes and tracks timelines for campaign priorities, deliverables, and related operational activities.
Prepares, formats, and quality-checks campaign-related materials, including presentations, briefing notes, agendas, reports, and correspondence.
Coordinates the review, approval, and distribution of campaign communications and materials.
Maintains campaign files, records, and documentation systems.
Coordinates Campaign Cabinet, volunteer committees, and other campaign-related meetings, managing logistics such as scheduling, room bookings, virtual meeting setup, materials preparation and distribution, minute-taking, and follow-up tracking.
Coordinates complex meetings involving Cabinet members, senior volunteers, academic leaders, and other key internal and external stakeholders.
Supports the Director, Campaign Management in coordinating recurring and ad hoc meetings with campaign leaders and partners.
Acts as a key contact for internal and external stakeholders in relation to meeting coordination, logistics, and follow-up communications.
Prepares, analyzes, and distributes campaign-related reports, briefing materials, and meeting documentation.
Coordinates operational aspects of campaign initiatives, including internal readiness and training activities.
Works collaboratively with Advancement colleagues and School and Western partners to coordinate calendars, support senior leadership engagement, and facilitate alignment on campaign-related priorities.
Ensures agendas, briefing notes, background materials, speaking notes, and other required documents are accurate, timely, and aligned with meeting objectives.
Maintains awareness of School and campaign priorities, leadership activities, and organizational developments.
Develops strong working knowledge of the School’s structure, key contacts, and partner relationships.
Coordinates special projects in support of campaign planning, volunteer engagement, and campaign governance.
Develops and maintains the materials, documentation, and resources required to support volunteer engagement and campaign governance processes.
Plans, coordinates, and executes logistical arrangements for select campaign and Advancement events.
Coordinates event logistics, including venues, catering, invitation lists and distribution, travel, parking, accommodations, audio-visual requirements, presentation materials, gifts, vendor management, and expense tracking.
Supports the planning and delivery of internal training sessions, workshops, and stakeholder engagement activities.
Works collaboratively with Advancement colleagues, Ivey departments, and external stakeholders to implement campaign-related events and special projects.
Supports the development and implementation of new processes, resources, and internal training initiatives.
Manages the Director’s calendar, schedules meetings, and coordinates related logistics.
Coordinates travel, expense processing, and other administrative requirements accurately and in a timely manner.
Provides direct administrative and coordination support to the Director, Campaign Management.
Maintains discretion and confidentiality in handling sensitive campaign, donor, volunteer, and internal information.

Requirements

Undergraduate Degree or a two-year college diploma from a recognized community college.
Minimum of 3 years progressive administrative experience, successfully supporting senior to executive level management.
Experience with campaign administration in a fundraising environment is desirable.
Strong planning, organizational, and time management skills with the proven ability to effectively manage competing priorities and the complexities involved in coordinating activities of senior level management.
Demonstrated ability to manage schedules, coordinate meeting logistics, travel arrangements, and process expenses with superior attention to detail.
Knowledge of document preparation, formatting, quality control and correspondence support.
Familiarity with reporting processes used to track progress, monitor activity and support decision-making.
Ability to work under tight deadlines and adjust to a changing priorities frequently.
Superior oral and written communications skills, demonstrating professionalism in both presentation and demeanor.
Detail-oriented with an ability to function and process information with high level of accuracy.
Highly developed client service and interpersonal skills with a proven ability to interact professionally and tactfully with senior executives, key members of the corporate community, and all levels of staff and management within Western University.
Possess a reputation for resourcefulness with the ability to exercise independent judgement and flexibility.
Proven ability to diplomatically and tactfully persuade others to understand and assist in attaining goals.
Ability to maintain high standards of confidentiality and apply tact and discretion when dealing with sensitive issues.
Advanced technical and computer skills to support administrative functions including MS Office Suite, with an aptitude to quickly adapt to new technologies.
Possess a strong knowledge of social protocol.
Proven ability to work independently and as a part of a team, including successfully managing projects and events.
Knowledge of procedures and protocol of Western University and the Ivey Business School are considered an asset.

Skills

MS Office Suite
Social protocol

Location

London, ON

Work Type

On-site
Full-time
Temporary contract

Experience Level

3 years progressive administrative experience

Education Level

Undergraduate Degree
Two-year college diploma

Salary/Compensations

$57,594 - $72,018

Benefits

Market competitive compensation
Benefits package with employer-paid premiums and no waiting period
Enhanced mental health benefits coverage and resources
15 days per year vacation plus 2 paid Ivey Personal Days
Paid time off during the School’s December holiday closure
Numerous campus-wide arts, culture, and sport events
Employee Assistance Program with family coverage

About the Company

Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located.
Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education.
Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning.
Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong Kong.
The Advancement department plays a pivotal role in building and sustaining meaningful relationships with alumni and other stakeholders around the world, fostering engagement, philanthropy, advocacy, and leadership in support of Ivey’s mission.
Within Advancement, the Campaign team plays a central role in planning, coordinating, and advancing the School’s fundraising priorities.
As Ivey embarks on the largest campaign in its history, the Campaign team will help drive a significant period of growth, momentum, and opportunity for the School.

Equal Opportunity

Ivey Business School is committed to Equity, Diversity, and Inclusion.
Ivey is committed to employment equity and diversity in the workplace, and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Please contact us at careers@ivey.ca to notify us of any needs related to completing the job application, and/or throughout the recruitment process.