Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Provide operational support across the Architecture and Engineering teams, working closely with internal departments, contractors, accounting, and project teams to support daily operations, improve workflows, and ensure effective communication across the organization.

Responsibilities

• Process and distribute contractor Payment Applications, verifying accuracy and completeness while leveraging collection opportunities and facilitating timely distribution.
• Oversee the Payment Applications distribution process and review outstanding invoices and project details with the Accounting department to resolve AR issues when needed.
• Process Change Orders in collaboration with Payment Applications.
• Assist with Personal Protection Equipment audits and field equipment inventory.
• Assist with vetting new contractors for HLZAE and Surface Design projects.
• Support ad hoc projects, including reports and operational initiatives.
• Answer office calls and route them to the correct party.
• Provide front desk coverage for Surface Design and backup support for the HLZAE receptionist when the Office Administrator is out of office.
• Manage inventory and replenish office supplies.
• Manage kitchen pantry supplies, including ordering fruit and beverages.
• Maintain kitchen cleanliness, including making coffee, running the dishwasher, and ensuring the kitchen is clean daily.
• Assist with new hire computer and workstation setup.
• Manage and distribute information within and between departments to ensure interactions are positive and productive.
• Provide innovative ideas and leverage technology for process improvement solutions.
• Liaise with different departments to improve performance and work efficiency.
• Be available as needed to provide support and address requests promptly.
• Assist with the company intranet, ensuring all links and documents are accurate and working.

Requirements

• Knowledge of office administration, excellent time management skills, and strong computer skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively across departments.
• Professionalism, flexibility, and strong attention to detail.
• Experience supporting architecture, engineering, construction, or professional services teams.
• Experience with contractor documentation, payment applications, invoices, or project administration.
• Strong planning, organization, and problem-solving skills.

Skills

• Office administration
• Time management
• Computer skills
• Organizational skills
• Written communication
• Verbal communication
• Collaboration
• Attention to detail
• Planning
• Problem-solving

Location

• New York, NY

Work Type

• Onsite
• Full-Time

Experience Level

• 1-3 years of related industry experience

Education Level

• Bachelor’s degree

Salary/Compensations

• $65,000 – $75,000

Benefits

• Comprehensive health, dental, and vision insurance
• 401K plan with a match
• Holiday, vacation, sick time, personal and birthday paid time off
• Career development and growth opportunities

About the Company

• HLZAE, a wholly owned subsidiary of Milrose Consultants, is a trusted leader in architecture, building envelope consulting, and façade restoration, preserving and enhancing New York City’s iconic skyline.
• Our team brings deep technical expertise and a commitment to excellence across every phase of design, inspection, and construction administration.

Equal Opportunity

• HLZAE, Inc., a wholly owned subsidiary of Milrose Consultants, LLC, is an Equal Opportunity Employer.
• We are committed to creating an inclusive environment for all employees and applicants.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
• HLZAE, Inc., a wholly owned subsidiary of Milrose Consultants, LLC, is committed to providing reasonable accommodation for qualified individuals with disabilities.
• If you need assistance or an accommodation due to a disability, please contact us at careers@milrose.com.