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About the Role

Manage the day-to-day operations and administrative support activities for the Dean of the Division of Arts, Education & Sciences. Serve as the primary point of contact, handle multiple incoming issues, and manage special projects for the dean.

Responsibilities

• Manage daily office operations and serve as the primary point of contact for inquiries directed to the dean’s office.
• Assist the dean in managing the calendar, scheduling appointments, and meetings.
• Coordinate maintenance requests, work orders, key requests, and other operational needs of the dean's office and departments within the division.
• Compose and prepare reports and correspondence for the dean.
• Coordinate travel arrangements for the dean, faculty, faculty candidates, accreditation visitors, and other guests.
• Prepare Dean’s List recognitions/certificates.
• Collect and maintain full-time and adjunct faculty curriculum vitae and syllabi.
• Create and manage adjunct faculty contracts, verify course enrollment, and determine compensation eligibility for dean’s approval.
• Collaborate with Human Resources to facilitate contract processing and payments.
• Process direct pay requests, purchase requisitions, employee payments, and other Division-related expenses through the BANNER systems.
• Process departmental purchases and coordinate procurement through approved vendors.
• Manage CentreSuite expense reporting and reconciliation activities.
• Assist with budget monitoring, planning, and reporting for the division.
• Coordinate hiring and assignments for graduate assistants within the division.
• Support divisional events, commencement ceremonies, and university-sponsored activities.
• Provide administrative support for Alpha Sigma Nu Honor Fraternity.
• Perform other duties as assigned.

Requirements

• Requires strict observance of confidentiality.
• Requires strong decision-making ability.
• Requires close attention to detail, accuracy, and follow-through.
• Requires a professional demeanor to effectively communicate with internal and external constituencies.
• Must be eligible to work in the United States.

Skills

• Anticipate the needs of the dean and act upon them without direction.
• Graciously channel requests and calls appropriately.
• Anticipate schedules and deadlines and move projects forward.
• Demonstrated history of excellent judgment, self-direction, and strong interpersonal skills.
• Expert level verbal and written communication skills.
• Excellent calendar management skills, including the coordination of complex meetings.
• Proficient in Banner, Microsoft Office, especially Word, Excel and PowerPoint.
• Strong organizational skills.
• Ability to manage multiple and diverse projects while meeting daily deadlines.
• Ability to work evenings and weekends.

Location

• Division of Arts, Education & Sciences

Work Type

• Full-Time
• Onsite

Experience Level

• Minimum 3 to 5 years demonstrated administrative support experience.

Education Level

• Bachelor’s degree is preferred.

Salary/Compensations

• $25.65 per hour

Benefits

• Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire
• 403(b) with Company Contribution – available after one year of employment
• Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays
• Tuition Benefits – Available for full-time employees and their qualified dependents

About the Company

• Canisius University serves approximately 2,500 undergraduate and graduate students.
• As a Catholic and Jesuit University, Canisius has its foundation in the fundamental values of academic excellence, leadership, faith and social justice.
• Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity.

Equal Opportunity

• The University is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students.
• Canisius University participates in E-Verify to confirm employment authorization.