Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Equipment Planner is a key member of Stony Brook Medicine / Stony Brook University Hospital’s Department of Facilities Planning & Design. This dynamic role offers the opportunity to interact with various user groups and divisions throughout the institution, managing all aspects of Furniture, Fixtures & Equipment (FF&E) planning, quoting, procurement, and delivery for construction, renovation, or relocation projects.

Responsibilities

Prepare and coordinate all necessary documentation for FF&E planning for construction, renovation, or relocation projects.
Prepare internal department “Equipment Standardization Forms and Documents” using Microsoft Excel to maintain the equipment information database.
Coordinate between internal departments and external vendors for FF&E specification review, timely deliveries, and acceptance of ordered items.
Create a catalog of all internal (existing) and external (new) equipment FF&E deliveries and their locations to ensure items are received and ready for turnover.
Develop a thorough understanding of internal procurement procedures and New York State purchasing guidelines.
Liaise with Procurement and enter requisitions.
Track purchase orders and change orders.
Liaise with the Hospital Construction Project Management Office, third-party architects, and vendors to coordinate equipment specifications and delivery.
Oversee and monitor receiving.
Liaise with SBUH Accounts Payable (A/P) Office to ensure timely payment of invoices.
Develop a thorough understanding of systems such as SUNY Lawson software, Project Mates construction project planning software, and others as assigned.
Monitor, update, and track Excel schedules for all equipment purchases by project and account.
Accurately track and analyze financial, procurement, and A/P information for all equipment purchases.
Interact with various departments including Hospital Receiving, Accounts Payable, Property Control, Internal Audit, and other state agencies.
Provide information on compliance with all equipment purchase transactions.
Maintain all records required on Project Mates to provide a clear audit trail of all equipment purchases for construction and maintenance.
Assist with the fiscal year-end process.
Reconcile projects and accounts for closeout.
Generate weekly, monthly, and ad-hoc reports as requested by management.
Process, enter requisitions, track purchase orders, monitor receiving, and coordinate payment with vendors and Accounts Payable.

Requirements

Associate’s Degree in business or related field, plus a minimum of 5 years of equipment planning experience in new construction and/or renovation projects; OR in lieu of degree, 10 years equipment planning experience in new construction and/or renovation projects.
Must have own transportation to assist with offsite project locations.
Proficient in Microsoft Excel and Word.
Successfully complete pre-employment physical examination and obtain medical clearance.
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen.
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Skills

Microsoft Excel
Microsoft Word
SUNY BI
Lawson
ProjectMates
CPR
CLM
NYS Procurement Policy, Procedure and Guidelines

Location

Stony Brook, NY

Work Type

Full-time

Experience Level

5+ years
10+ years

Education Level

Associate's Degree
Bachelor's Degree

Salary/Compensations

$76,407 - $95,509 / year

Benefits

Generous leave
Health plans
State pension
Location Pay for UUP full-time positions ($4,000)

About the Company

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions may be subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Equal Opportunity

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.