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About the Role

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Responsibilities

• Maintain timesheets and data entry of payroll.
• Complete tip reporting functions.
• Send all payroll reports to appropriate management for review each week, maintaining strict payroll deadlines.
• Complete time sheets for temp employees and email to appropriate personnel.
• Assist checking in employees, temps, and other staff/vendors before events/concerts.
• Maintain calendar, arrange appointments, and coordinate on projects with the Management Team.
• Maintain a variety of files and records of information, serving as keeper of the records for all current and closed files within the office.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately, and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment for proper functioning and arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence.
• Coordinate FedEx and UPS mailings.
• Draft letters, reports, and other correspondence in a timely, accurate manner.
• Complete a variety of reports for management.
• Enforce and implement corporate policies and procedures and remain well informed of all office functions.
• Incorporate duties of other positions, including Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
• Work closely with other administrative employees, assisting with accounts payable, scanning files to management, and analyzing/reviewing vendor statements for accuracy and resolving problems.
• Maintain Product Receiving Log.
• Contribute to the team atmosphere and be flexible, as hours will vary depending on the concert/event schedule, requiring some nights and weekends.
• Perform other related duties, tasks, responsibilities, and special projects as required.

Requirements

• Associates Degree or three years of accounting experience required.
• Experience in office management principles and procedures.
• Payroll experience is required.
• Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and upholding the company name.
• Strong written and verbal communication skills.
• Ability to follow direction and then instruct others to follow those directions.
• Hours may be extended or irregular to include nights, weekends, and holidays.
• Travel to our second venue in Dallas may be required.
• Excellent organizational skills.
• Ability to participate in a team environment.
• Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.

Skills

• Microsoft Office (Excel, PPT, Word, Outlook)
• Accounting
• Payroll
• Office Management
• Data Entry
• Communication
• Organizational Skills

Location

• Dallas

Work Type

• Full-time
• Irregular hours including nights, weekends, and holidays

Experience Level

• 3 years of accounting experience

Education Level

• Associates Degree
• Bachelors Degree

Salary/Compensations

• $20-$22 per hour

About the Company

• Legends Global is a holistic agency that specializes in delivering solutions for legendary brands.
• We approach each project with our 360-degree service solution.
• Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.
• Our intellectual property is our people. It's our expertise that makes up Legends Global.
• We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners.
• Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Equal Opportunity

• Legends Global is an Equal Opportunity employer.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.
• This employer is required to notify all applicants of their rights pursuant to federal employment laws.
• For further information, please review the Know Your Rights notice from the Department of Labor.