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About the Role
Figma is seeking an Executive Assistant to support the Chief People Officer and VP, Talent. This role will strategically manage administrative and operational needs, contribute to projects, and help drive company priorities while fostering an exceptional internal and external experience. The ideal candidate will be experienced in supporting VP or C-suite level leaders and have a bonus for experience with People or Talent Teams.
Responsibilities
- Support the Chief People Officer and VP, Talent with calendar, travel, meetings, agendas, preparation, tasks, notes, and emails.
- Serve as a strategic thought and execution partner to Executives and their leadership teams, focusing on team cohesion, operations, and planning.
- Identify areas to optimize Executives’ time and make recommendations regarding time management, prioritization, and business needs.
- Partner with internal teams to ensure cross-functional alignment on projects, company milestones, and internal events, including ad hoc project management.
- Act as a delegate for Executives by signing off on expenses, approving POs, and managing other tooling, adhering to internal policy.
- Find opportunities for process optimization across team and company workflows.
- Prepare and/or build content, presentations, and key documents for leaders.
- Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events.
Requirements
- 7+ years of experience in a senior administrative support role.
- Experience working in a fast-paced environment with the ability to adapt quickly to changing demands.
- Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online.
- The ability to shift gears and prioritize based on the volume and urgency of requests.
- Expertise in prioritizing, connecting dots, and anticipating needs.
- A commitment to being trustworthy, reliable, and maintaining the strictest confidentiality.
- Dedication to fostering inclusivity and navigating initiatives through an optimistic lens.
- Experience with our product suite is a plus.
- Experience supporting teams of 100+ people (bonus points for complex global teams) is a plus.
- Previous experience supporting People or Recruiting teams is a plus.
- Must keep cameras on during video interviews.
- Required to attend in-person onboarding if hired.
Skills
- Calendar management
- Travel coordination
- Meeting coordination
- Agenda preparation
- Task management
- Note-taking
- Email management
- Strategic thinking
- Execution
- Team cohesion
- Operations management
- Planning
- Time management
- Prioritization
- Business needs assessment
- Cross-functional collaboration
- Project management
- Expense approval
- PO approval
- Tooling management
- Process optimization
- Content creation
- Presentation building
- Document preparation
- Communication skills
- Stakeholder management
- Adaptability
- Urgency assessment
- Anticipating needs
- Trustworthiness
- Reliability
- Confidentiality
- Inclusivity
- Optimism
Location
- SF Hub
Work Type
- Full-time
- Onsite
Experience Level
- Senior administrative support
- VP or C-Suite level support
Salary/Compensations
- $127,000—$269,000 USD
Benefits
- Equity
- Health coverage
- Dental coverage
- Vision coverage
- Retirement benefits with company contributions
- Parental leave
- Reproductive or family planning support
- Mental health and wellness benefits
- Paid time off
- Paid sick leave
- Holidays
- Company recharge days
- Cell phone reimbursement
- Home internet reimbursement
- Lifestyle spending accounts
- Sales incentive compensation (for most sales roles)
- Annual bonus plan (for eligible non-sales roles)
About the Company
- Figma is growing its team of passionate creatives and builders on a mission to make design accessible to all.
- Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI.
- From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world.
- If you're excited to shape the future of design and collaboration, join us!
Equal Opportunity
- Figma celebrates and supports differences, knowing that a team rich in diverse thoughts, experiences, and opinions allows employees, the product, and the community to flourish.
- Figma is an equal opportunity workplace, dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law.
- Figma also considers qualified applicants regardless of criminal histories, consistent with legal requirements.
- Figma will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment.
- If accommodation is required, please reach out to accommodations-ext@figma.com.