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About the Role

The Facility & Scheduling Coordinator serves in the Mashouf Wellness Center, coordinating operations and scheduling for event and recreation spaces. This role also coordinates and monitors budget activity, serves as a reservations and scheduling approver, and manages event set-ups. Additionally, the incumbent coordinates and processes accounts payable, procurement purchases, and purchase orders, acting as a liaison between the engagement unit and the procurement office. The role requires strategic alignment with campus and divisional missions, adhering to best practices in higher education and collegiate recreation.

Responsibilities

Prepare and monitor annual budget, program and equipment purchases, and partnership agreements.
Provide support for requisitions, complete requisitions, finalize payments to external vendors, initiate low-cost service agreements, and gather vendor insurance documents.
Coordinate communication with the Procurement Department regarding departmental contracts.
Create requisitions for departmental purchases and track/maintain forms for purchase orders and invoice payments.
Serve as the MWC’s Building Coordinator and back-up MWC Building Emergency Response Coordinator (BERC).
Contribute to department-wide initiatives that further Campus Recreation goals.
Serve on search committees.
Act as the departmental liaison with Accounts Payable and the Procurement Card Office for fiscal paperwork.
Participate in staff meetings, staff training, and appropriate national associations.
Coordinate and administer DSL purchase processes and monitor requests for compliance.
Oversee building systems for Mashouf Wellness Center & Annex, including access, security, and building management controls.
Coordinate and monitor building operations.
Work closely with the Aquatics & Safety Programs Coordinator to ensure proper risk management and safety protocols.
Use Event Management System software for scheduling spaces based on established policies and protocols.
Anticipate and resolve scheduling conflicts, provide set-up and support for building usage, and communicate user needs to staff.
Provide and interpret data, solicit feedback, and research best practices to improve operational areas.
Serve as liaison to various campus offices/departments and work with 3rd party vendors within contractual guidelines.
Participate in professional development opportunities and continuing education courses.
Liaise with student organizations, campus departments, community groups, and Conferences & Events to schedule sport and recreation space.
Use Event Management Software to schedule space within the Gymnasium and Outdoor Recreational Spaces.
Anticipate and resolve conflicts and provide support for events.
Perform other duties as assigned.

Requirements

General knowledge and skills in the applicable administrative and/or program field.
Foundational knowledge of public administration principles, practices, and methods.
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations with diverse demands.
Skill in research, development, and evaluation of policies and programs.
Skill in data collection, evaluation, and interpretation.
Expertise in investigating and analyzing problems with broad administrative impact.
Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas.
Ability to train others on new skills and procedures and provide lead work direction.
Must be able to succeed in a fast-paced, multi-tasking environment.
Must be able to work variable nights, weekends and/or holidays, on-campus or off-site, indoors and outdoors.
Must be able to use computers and other communication tools for extended periods of time.
Must be able to competently interact with a culturally and ethnically diverse population.
First Aid/CPR/AED Certification required.
Must comply with CSU Executive Order 1083 as a condition of employment.
Successful completion of a background check is required.
Must be able to provide proof of US Citizenship or authorization to work in the United States.

Skills

Microsoft Office
Email
Internet
Event Management System software
Budget monitoring
Accounts payable processing
Procurement
Purchase orders
Risk management
Scheduling
Customer service

Location

San Francisco, CA

Work Type

Full Time
On-Campus

Experience Level

Entry level with foundational knowledge
Experience with new facility operations development and implementation
Experience overseeing facility operations
Experience providing lead work direction to college student employees

Education Level

Bachelor's degree
Master’s Degree in Sports Management, Recreation, Exercise Science, or a related field (Preferred)
LEED Green Associate Certification (Preferred)

Salary/Compensations

$63,288.00 - $64,560.00 Annually

Benefits

Medical
Dental
Vision
Pension
401k
Healthcare Savings Account
Life Insurance
Disability Insurance
Vacation
Sick Leave
State Holidays
Fee Waiver program

About the Company

San Francisco State University is an Equal Opportunity Employer.
San Francisco State is a 100% Smoke/Vapor-Free Campus.
The California State University (CSU) is a state entity whose business operations reside within the State of California.

Equal Opportunity

San Francisco State University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised.
Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.