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About the Role

We are seeking an experienced Senior Document Controller to support the delivery of large-scale water projects. The successful candidate will manage project documentation, coordinate review workflows, maintain records, and ensure timely distribution of project deliverables.

Responsibilities

• Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
• Coordinate and distribute RFIs, submittments, transmittals, drawings, specifications, reports, and other project documentation.
• Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
• Maintain accurate document registers and project records within document management systems.
• Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
• Support project teams with document control procedures, workflows, and best practices.
• Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
• Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
• Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
• Assist with onboarding and mentoring junior document controllers.
• Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
• Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
• Provide coverage for fellow Document Controllers during planned and unplanned absences, ensuring continuity of project support.
• Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.

Requirements

• Highly organized individual with strong attention to detail.
• Excellent communication skills.
• Experience working in a fast-paced engineering, construction, or consulting environment.

Skills

• Document control procedures
• Document management systems
• Bluebeam Studio Sessions
• RFI management
• Submittal management
• Transmittal management
• Quality checks
• Project reporting
• Mentoring

Experience Level

• Senior

Benefits

• Medical, dental, and vision plans
• Wellness program
• Health saving accounts
• Flexible spending accounts
• 401(k) plan
• Employee stock purchase program
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement
• Professional membership fee coverage
• Paid family leave
• Ten paid holidays
• Vacation accrual (10-20 days per year)
• Paid sick leave

About the Company

• Stantec