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About the Role

The Faculty of Arts & Science is seeking an Executive Assistant and Communications Coordinator to provide administrative support and coordination for academic processes, including academic searches, tenure, promotion, and Progress-through-the-Ranks (PTR). This role serves as a key contact between the Department of Sociology and A&S Academic Human Resources, supporting committees and implementing communications plans to enhance the department's profile.

Responsibilities

Serving as a first point of contact for the Chair’s office
Coordinating meeting schedules, agendas, materials, action and follow-up items, and maintaining filing systems
Applying established standards when administering tenure and promotion activities and when administering academic search activities
Collecting and disseminating documentation required to carry out the tenure and review processes
Determining logistical details and activities for events and/or programming
Coordinating the preparation and distribution of promotional/outreach materials
Maintaining information on digital platforms including websites and social media accounts
Editing promotional and/or outreach materials
Drafting and editing speaking and briefing notes
Coordinating and maintaining social media presence, content and engagement

Requirements

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three (3) years' relevant experience with related progressive executive assistant experience including experience liaising with internal and external contacts.
Experience providing administrative support with academic searches, tenure, promotion, faculty, and sessional lecturer review processes, or equivalent similar administrative activities.
Relevant experience implementing communications plans
Experience writing and editing communication materials.
Experience managing social media communications presence including content creation and audience engagement.
Experience tracking, analyzing and evaluating the effectiveness of communications efforts using metrics.
Superior interpersonal and written and oral communication skills.
Demonstrated skills with communication plan implementation and coordination through to execution and evaluation of results.
Advanced skill levels using O365 such as Word, Excel, PowerPoint, OneDrive and SharePoint.
Strong skills with HTML, illustrator, Photoshop, Acrobat Professional, Drupal, Canva or similar web and software tools.
Strong knowledge of social media networking through platforms such as X, blogs, podcasts, LinkedIn, and Instagram.
Demonstrated knowledge of brand identity use and guidelines.

Skills

Adaptable
Communicator
Diplomatic
Efficient
Organized
Team player
O365 (Word, Excel, PowerPoint, OneDrive, SharePoint)
HTML
Illustrator
Photoshop
Acrobat Professional
Drupal
Canva
Social media networking (X, blogs, podcasts, LinkedIn, Instagram)
Brand identity use and guidelines

Location

St. George (Downtown Toronto)

Work Type

Full-Time

Experience Level

Minimum three (3) years' relevant experience with related progressive executive assistant experience

Education Level

Advanced College Diploma (3 years)

Salary/Compensations

$72,119. with an annual step progression to a maximum of $92,226.

About the Company

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world.
The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.
At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The Department of Sociology at the University of Toronto is consistently the top-ranked sociology department in Canada and one of the best in the world.
We have 30 faculty members and we are home to the Centre for Global Social Policy, created in 2013 to support collaborative, international research that speaks to pressing social policy concerns.
The Department also houses the tri-campus graduate programs in sociology.
We have internationally-renowned scholars with excellent track records for securing research funding, producing outstanding sociological research, and extensively mentoring our graduate students.
Our collegial atmosphere encourages innovation and rigour in teaching and research.

Equal Opportunity

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.