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About the Role

The New Business Intake (NBI) Specialist will be responsible for data input into the NBI System for matter opening and submitting requests for New Business in compliance with firm and client policies. This role requires an understanding of the NBI process and client information for data maintenance.

Responsibilities

• Complete New Client New Matter, Existing Client New Matter and Maintenance Requests for all matters of assigned office(s).
• Analyze legal documents such as class action complaints, EEOC Charges, NLRB Charges, Demand Letters, and Employment Agreements to extract information required for opening new matters.
• Understand the NBI workflow and utilize features of Intapp Open to determine next steps and respond to inquiries.
• Find information relevant to new business and communicate with attorneys/support staff when additional information is needed.
• Work with legal support staff to obtain draft engagement letter for new matters.
• Extract rates and billing information from provided documents and/or internal systems.
• Submit maintenance requests to update or close existing clients/matters.
• Research and respond to inquiries of attorneys, managers, paralegals and assistants.
• Assist as needed and directed in additional projects.
• Update Engagement Records as a case evolves.
• Update case personnel changes.
• Update client specific Engagement Records that generate monthly reports for specified clients.
• Close Engagement Records in a timely manner.
• Read, interpret and synthesis collect data from various sources, consolidate and communicate date to conflicts team.

Requirements

• Bachelors degree or commensurate experience
• 2-4 years of legal experience; Employment law experience preferred
• Experience with Intapp Open, Microsoft suite
• 3-5 years experience within a law firm.
• Experience in the labor and employment field preferred.
• Comfort extracting information from a variety of legal documents.
• Experience with legal software including but not limited to intake software and document management systems.
• Experience with Intapp Open preferred.
• Proven project execution skills and a strong client service attitude.
• Solid understanding of technical legal terminology as well as court and/or agency documents including but not limited to lawsuits, charges of discrimination, demand letters and NLRB charges.
• Ability to work independently as well as part of a team.

Skills

• Intapp Open
• Microsoft suite
• Legal intake software
• Document management systems
• Attention to detail
• Analytical abilities
• Resourcefulness
• Effective communication with attorneys, staff, and co-workers
• Strong organizational skills
• Multi-tasking
• Prioritization
• Task execution
• Independent work
• Teamwork
• Verbal communication
• Written communication

Location

• Major cities nationwide

Work Type

• Full-time

Experience Level

• 2-4 years
• 3-5 years

Education Level

• Bachelors degree or commensurate experience

Salary/Compensations

• $29.50 - $36.00 per hour

About the Company

• Focused on employment and labor law since 1958, Jackson Lewis P.C. has 1,000+ attorneys located in major cities nationwide.
• The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.