Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Coordinator, Facilities Business supports Facilities Maintenance and Operations in procurement processes, budget planning, preparation, and monitoring, including financial reports, forecasting, analysis, trends, and results.

Responsibilities

• Monitor, review, and evaluate department budgets and performance measures.
• Generate periodic reports to analyze budget and financial operations.
• Assist departments with interdepartmental budget amendments.
• Coordinate purchase order requests, tracking, and processing for Facilities Maintenance and Operations departments.
• Assist with updating budgets for Facilities Maintenance and Operations; review, track, and verify funding availability.
• Track purchases and follow up with internal ACC departments as needed; maintain vendor contacts and relationships.
• Monitor workflow and funding of projects to ensure timely processing.
• Develop and maintain departmental financial and project spreadsheets; make reports to Facilities Maintenance and Operations as needed.
• Track and monitor contractor and vendor service agreements and procurement contracts for the departments.
• Work on special projects as assigned.
• Serve as liaison between Facilities Maintenance and Operations and Business Services, adhering to ACC Purchasing guidelines.
• Coordinate activities within programmatic area and/or department.
• Create, maintain, and execute detailed plans for small to medium sized activities, initiatives, and/or projects.
• Coordinate college personnel to support the planning, delivery, and execution of programs; coordinate schedules, hourly staff, materials, and participant documentation to ensure smooth operations and successful outcomes.
• Support essential operational coordination for department.
• Train, coach, direct, and coordinate assigned personnel while adhering to organizational human resource policies and procedures as well as related employment laws.

Requirements

• Understand and apply administrative procedures, principles, and practices.
• Utilize organizing and planning practices.
• Operate learning management systems and web learning tools.
• Plan and manage events efficiently.
• Apply supervisory principles, practices, and methods.
• Understand the services and functions of educational institutions.
• Knowledge of budgeting and performance measurement reporting.
• Knowledge of procurement processes and procedures.
• Knowledge of budget analysis and tracking.
• Knowledge of functions and projects of Facilities Maintenance and Operations.
• Effectively use interpersonal and communications skills, including tact and diplomacy with constituencies.
• Effectively use organizational, managerial and event planning skills with attention to detail and follow-through.
• Maintain confidentiality of work-related information and materials.
• Resolve scheduling and/or resource deployment issues and conflicts.
• Focus on achieving optimum levels of service and maintaining high ethical standards and attention to compliance with college policies and regulations.
• Demonstrate initiative and determination to provide valuable and timely services.
• Exhibit exceptional phone, email, written and oral communication, customer service and organizational skills.
• Demonstrate effective communication and professional engagement with students and employees from a wide range of backgrounds.
• Possess supervisory, coaching and interpersonal skills as well as the ability to think independently and proactively solve problems.
• Intermediate/advanced proficiency using standard office software applications.
• Skill in identifying errors and taking and/or recommending appropriate corrective actions for resolution.
• Ability to work accurately with numerical details in high-volume.
• Skill in managing multiple competing assignments, prioritizing tasks and meeting deadlines while producing high quality work.
• Skills in written and oral communication, time-management, planning / coordination, and attention to detail.
• Ability to develop and maintain on-going productive and cooperative professional relationships with internal and external stakeholders, including being able to tailor communication to a wide variety of audiences to achieve desired results.
• Ability to exercise sound judgment and discretion, think critically, and take initiative.
• Ability to maintain confidential and sensitive information and follow College protocols.
• Advanced proficiency in business applications, such as Microsoft Office Suite, particularly Excel.
• Use automated financial systems.
• Bachelor's degree.
• Four (4) years of related work experience or an Associate’s degree plus two (2) years of related work experience may be substituted for the required education.
• One (1) year of related experience.
• Experience with financial analysis, forecasting, or budgeting.
• Experience with Workday or other enterprise resource planning software preferred, but not required.

Skills

• Interpersonal and communication skills
• Organizational skills
• Managerial skills
• Event planning skills
• Attention to detail
• Follow-through
• Confidentiality
• Problem-solving
• Time-management
• Planning
• Coordination
• Initiative
• Determination
• Customer service
• Supervisory skills
• Coaching skills
• Standard office software applications
• Microsoft Office Suite (Excel)
• Automated financial systems

Location

• Remote/In-Person framework

Work Type

• Full-time

Experience Level

• 1 year of related experience
• 4 years of related work experience (with Associate's degree)
• 2 years of related work experience (with Associate's degree)

Education Level

• Bachelor's degree
• Associate's degree

Salary/Compensations

• $57,802 - $72,251

About the Company

• Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester.
• We embrace our identity as a community college, as reflected in our mission statement.
• We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
• As a community college committed to our mission, we seek to recruit and retain a workforce that values intellectual curiosity and innovative teaching, is attracted by the college's mission to promote equitable access to educational opportunities, cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities, is focused on student academic achievement and postgraduate outcomes, welcomes difference and models respectful interaction with others, and engages with the community both within and outside of ACC.

Equal Opportunity

• As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes.
• If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.
• Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC.
• The report includes institutional policies concerning campus security and other safety information.