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About the Role

HSS is a leading hospital for orthopedics and rheumatology, recognized by U.S. News & World Report and a recipient of the Magnet Award for Nursing Excellence. We offer an innovative, supportive, and inclusive environment for professionals at all career stages.

Responsibilities

• Manage scheduling and coordination of meetings with internal and/or external stakeholders.
• Respond to emails and phone calls promptly, routing inquiries and following up on tasks.
• Coordinate office maintenance, manage inventory, and reconcile invoices and expenses.
• Ensure timely submission of Dimensions timekeeping reports.
• Manage department invoices and process payments.
• Prepare for meetings by reserving rooms, supporting IT setup, printing materials, and arranging catering.
• Provide administrative support to other Administrative Assistants as part of a shared coverage model.
• Coordinate domestic and international travel arrangements, including flights, cars, and hotels.

Requirements

• Ability to work in a fast-paced and deadline-oriented environment.
• Ability to manage multiple executives’ schedules and deliverables.
• Ability to prioritize tasks and requests with critical attention to detail.
• Ability to work with ease and efficiency in high activity work environments.
• Demonstrated collaborative skills and ability to work well within a team.
• Self-motivated with critical attention to detail, deadlines, and reporting.

Skills

• Strong analytical skills
• Strong prioritizing skills
• Strong organizational skills
• Strong interpersonal skills
• Strong problem-solving skills
• Strong verbal communication skills
• Strong written communication skills
• High degree of proficiency in Microsoft Outlook

Location

• Onsite

Work Type

• Regular Full time
• Hybrid

Education Level

• Bachelors or equivalent experience
• Bachelors preferred

Salary/Compensations

• $30.77 - $46.84

Benefits

• Eligible for additional benefits consistent with the role.

About the Company

• HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report.
• HSS was the first hospital in New York City to receive the distinguished Magnet Award for Nursing Excellence.
• HSS offers an innovative, supportive and inclusive environment.
• Join colleagues who love what they do and are deeply committed to our Mission.

Equal Opportunity

• Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment.
• Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.