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About the Role

The Billing Assistant supports billing coordinators, attorneys, and staff with complex billing assignments, invoice preparation, processing, and data maintenance.

Responsibilities

• Assist with creating, editing, and processing high volumes of invoices.
• Review invoices for misallocated time and compliance with client guidelines.
• Edit draft invoices based on partner mark-ups, including narrative changes, fee transfers, and write-offs.
• File bill packages in accordance with department policy.
• Attend meetings to discuss billing strategy and outstanding invoices.
• Maintain and update client and matter billing instructions.
• Submit e-bills via eBillingHub or client-designated websites.
• Identify and resolve e-billing rejections and short payments.
• Provide administrative support including filing, expense documentation, and responding to inquiries.
• Enhance knowledge of billing processes and procedures.
• Maintain confidentiality of client and firm matters.
• Assist with special projects and perform other duties as assigned.

Requirements

• Strong written and oral communication skills.
• Basic math proficiency including addition, subtraction, multiplication, division, and percentages.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong attention to detail and customer service skills.
• Demonstrated analytical and problem-solving abilities.
• Ability to organize, prioritize, and meet deadlines under pressure.
• Ability to handle sensitive and confidential information with discretion.
• Flexibility to work additional hours as needed.
• Must be authorized to work in the U.S. without visa sponsorship.

Skills

• Written and oral communication
• Basic mathematics
• Microsoft Office Suite
• Analytical and problem-solving
• Time management
• Customer service
• 1-2 years billing, finance, or accounting experience in a law firm (preferred)
• 3E and E-Billing Hub experience (preferred)

Work Type

• Hybrid
• Non-exempt
• Overtime eligible

Experience Level

• 1-2 years billing, finance or accounting experience in a law firm environment (preferred)

Education Level

• High School diploma or GED equivalent
• BA preferred

Salary/Compensations

• $65,000 to $75,000 (NY Only)

About the Company

• Simpson Thacher & Bartlett LLP

Equal Opportunity

• The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status.