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About the Role

HANAC, Inc. is seeking a Facility Coordinator to oversee operations, property management, security, and staffing for its five New York City properties. This role requires a proactive individual to ensure compliance with safety and maintenance standards, manage facilities activities, and respond to emergencies.

Responsibilities

• Conduct weekly office visits to all five properties.
• Conduct building inspections and ensure compliance with safety and maintenance standards.
• Coordinate facilities activities, maintenance operations, and contractor performance.
• Track preventive maintenance schedules and monitor property violations.
• Manage inventory of maintenance supplies, equipment, and materials.
• Be available to respond to security emergencies 24/7, including weekends and holidays.
• Track, document, and follow up on all security incident reports.
• Ensure Security Guards remain current on policies, procedures, and emergency protocols.
• Conduct security inspections and coordinate security-related matters.
• Conduct preliminary screening interviews for Porters and Security Guards.
• Prepare and coordinate onboarding for new employees.
• Mediate staffing conflicts and assist with scheduling and workforce planning.
• Manage Yardi, Rent Cafe Maintenance System work orders and reporting.
• Prepare weekly and monthly facilities, maintenance, and security reports.
• Maintain files, vendor records, contracts, and operational documentation.

Requirements

• 3–5 years of experience in property management, facilities, or security operations.
• 2 years of supervisory experience preferred.
• Knowledge of building maintenance systems, incident reporting, and OSHA standards.
• Strong organizational, communication, and conflict-resolution skills.
• Proficiency in Microsoft Office and property management software.
• Valid driver's license and reliable transportation required.
• Ability to travel regularly between all five properties.
• Availability for after-hours emergencies, weekends, and holidays.

Skills

• Property management
• Facilities operations
• Security operations
• Building maintenance systems
• Incident reporting
• OSHA standards
• Organizational skills
• Communication skills
• Conflict-resolution skills
• Microsoft Office proficiency
• Property management software proficiency

Location

• New York City

Work Type

• Full-time

Experience Level

• 3-5 years experience
• 2 years supervisory experience preferred

Education Level

• Associate's degree required
• Bachelor's degree preferred

About the Company

• HANAC, Inc. – originally founded by George Douris as the Hellenic American Neighborhood Action Committee – is a New York City-based multi-faceted social services organization.
• The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City.