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About the Role

Support two Executive Directors on the Disney Cruise Line Portfolio and their WDI teams, utilizing strong interpersonal skills to anticipate needs, take initiative, prioritize, meet deadlines, and remain resourceful and flexible while maintaining professionalism and confidentiality. This role is a 4-year fixed-term contract requiring 4 days a week onsite in the London Hammersmith office.

Responsibilities

• Perform administrative duties including managing calendars, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications.
• Prepare expense reports in Concur and ensure they are submitted in a timely manner.
• Prepare for meetings including setup for large presentations/video conferences with multiple sites.
• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, considering time zones, weather delays, traffic and fatigue levels.
• Interface directly with other senior executives, their support teams and external organizations.
• Review your leader’s schedule to build-in time for down time and traveling to their next meeting.
• Understand the day’s priorities to be strategic about how you direct phone calls, adjust meetings, and help your leader prioritise activities.
• Handle extremely confidential, sensitive information.
• Provide additional office support such as ordering supplies, and processing purchase orders and approval processes.
• Coordinate department off-sites and events as needed.
• Assist with any special projects and other related duties as needed.

Requirements

• Experience supporting an executive or equivalent experience.
• Ability to showcase professionalism and business acumen while working on a high demand desk.
• Complete reliability handling confidential, often highly sensitive information.
• Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked.
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed.

Skills

• High level of written and verbal communication skills.
• Strong presentation preparation skills (Power Point, Keynote, Adobe suite).
• Desire to immerse yourself fully and learn all aspects of your executive’s business.
• Ability to multi-task and prioritise work.
• Strong proficiency with software programs; Microsoft Office, Adobe suite etc.
• A calm head and steady hand to deal with the unexpected.
• Very strong organisational skills and attention to detail.
• Experience in the architecture, design and construction industry (Preferred).
• Experience in a creative or design studio (Preferred).

Location

• London, United Kingdom

Work Type

• Onsite
• Full time
• 4-year fixed-term contract

Experience Level

• Executive Support

About the Company

• Walt Disney Imagineering (WDI) is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide.
• Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.
• Walt Disney Imagineering – UK is expanding their project design & execution office in London to drive the development and execution of new projects for Disney Cruise Line.
• This is a great opportunity to be part of an organization supporting the efforts of building a team to deliver multiple projects.

Equal Opportunity

• The Walt Disney Company is an Equal Opportunity Employer.
• We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong.
• Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
• We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
• Please contact us to request accommodation.