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About the Role
This role will provide high-level administrative and operational support to four Audit & Assurance Partners and their teams within BDO Australia's Audit and Assurance team in Sydney. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities to support client service, business development, compliance, and team operations.
Responsibilities
- Proactively manage Partner calendars, appointments, meetings and commitments, ensuring priorities are managed effectively and scheduling conflicts are resolved.
- Manage Partner mailboxes, including monitoring correspondence, drafting responses, coordinating follow-up actions and ensuring timely management of key communications.
- Provide financial administration support for work in progress (WIP), debtors, accounts payable queries and client billing processes.
- Provide general administrative support including document production, expenses, timesheets, printing, scanning, filing, desk bookings and other operational requirements.
- Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASIC searches and client/engagement acceptance procedures.
- Collaborate with other teams by preparing tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
- Coordinate team initiatives including functions, scheduling meetings, recording minutes and actions, organising training sessions and employee movements.
- Collaborate proactively with the People & Culture team on initiatives relevant to the team.
- Book domestic and international travel for Partners and the team.
- Work closely with the wider Audit team to provide support and coverage where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
- Work cohesively with all areas of the firm, including members of the Shared Services teams.
Requirements
- Prior experience as a Personal Assistant or Team Assistant, preferably within a professional services environment.
- Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
- Experience working with CRM, practice management and workflow systems (such as PSA or similar) is highly regarded.
- Strong organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
- Well developed written and verbal communication skills with a professional and confident approach.
- High attention to detail and commitment to quality and accuracy.
- Demonstrated ability to build and maintain effective relationships with senior stakeholders, clients and colleagues.
- High degree of discretion and professionalism when handling confidential and sensitive information.
- Strong problem-solving skills with the ability to work independently and collaboratively.
- Adaptable, resilient and able to thrive in a fast-paced professional services environment.
Skills
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- CRM systems
- Practice management systems
- Workflow systems (PSA or similar)
- Organizational skills
- Time management
- Written communication
- Verbal communication
- Attention to detail
- Relationship building
- Discretion
- Professionalism
- Problem-solving
- Adaptability
- Resilience
Location
- Sydney
Work Type
- Full-time
Experience Level
- Prior experience as Personal Assistant or Team Assistant
Benefits
- Health and wellbeing programs
- Social activities
- Financial benefits
- Professional development opportunities
- Fitness challenges
- Exclusive discounts to corporate health insurance
- Gym memberships
- Wellness facilities
- Travel perks
- Retail discounts
- Employee referral rewards
- Study support
- Enhanced family support leave
- Cultural leave
- Religious leave
- Options to purchase additional leave
- Community initiatives involvement
About the Company
- BDO is a global professional services firm connected to local markets.
- We inspire others, to go further.
- We create together, to reach higher.
- We build trust, to lead purposefully.
- BDO is a growing and market leading professional services firm.
- Our national and global footprint provides opportunities to work on interesting client engagements, across diverse industry sectors and services.
- Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.
- Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).
Equal Opportunity
- We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).
- BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at recruitment@bdo.com.au