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About the Role
The Special Event Coordinator provides support to lead event planners in the development, logistical management, and production of large-scale special events across the five boroughs on behalf of the Mayor of the City of New York.
Responsibilities
- Manage all administrative and operational components of event execution, including database maintenance, staffing plans, visual layouts, and the creation of critical briefing materials.
- Coordinate post-event wrap-up by managing debrief outreach and preserving comprehensive project documentation.
- Schedule and facilitate planning meetings and routine check-in calls, capturing minutes, distributing action items, and tracking follow-ups.
- Partner with lead event planners to drive seamless, day-of operations, including vendor management, guest check-in, and real-time troubleshooting.
- Assist in training and managing office interns, overseeing their tasks and operational support at events.
- Conduct operational research and site visits to recommend service excellence strategies.
- Serve as the primary liaison with vendors on event logistics.
- Foster a collaborative, team-oriented approach by partnering with other Mayor’s Office units.
- Work early mornings, evenings, weekends, and public holidays as needed.
Requirements
- Outstanding written and verbal communication skills.
- Proven ability to interact professionally with guests at all levels.
- Ability to cultivate a warm, welcoming environment.
- Experience thriving in high-velocity, fast-paced settings.
- Strong detail orientation.
- Ability to work a non-traditional, flexible schedule.
- Comfortable working in both indoor and outdoor environments, including inclement weather and varying temperatures.
- Physical stamina to stand or walk for extended periods.
- Ability to frequently lift up to 35 lbs.
- Bachelor’s degree required.
- 1+ years of event experience.
- Professional experience in event production, political/community organizing, or public service.
- Strong working knowledge or high interest in New York City’s government structure and political landscape.
- A cover letter is required to apply.
Skills
- Event Logistics
- Database Management
- Staffing Plans
- Visual Layouts
- Briefing Materials Creation
- Project Documentation
- Meeting Coordination
- Project Tracking
- Vendor Management
- Guest Check-in
- On-Site Execution
- Troubleshooting
- Intern Mentorship
- Operational Improvement
- Vendor Relations
- Collaboration
- Communication Skills
- Detail Orientation
Location
- New York City
Work Type
- Full-time
- On-site
- Flexible schedule
Experience Level
- 1+ years of event experience
Education Level
- Bachelor's degree
Salary/Compensations
- USD 57500 - USD 62500
About the Company
- The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property.
- The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger.
- We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team.
- The Mayor's Office of Special Projects and Community Events (MOSPCE) organizes, manages, and directs Mayoral public ceremonies, celebrations, and receptions, in partnership with city agencies and with the support of the private sector.
- These special events are hosted at iconic sites across the City – including Gracie Mansion.
Equal Opportunity
- The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.