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About the Role

We are seeking a friendly, organized, and proactive Receptionist & Office Coordinator to be the welcoming face of our London office. This varied role combines front-of-house duties with office coordination, ensuring a smooth and professional daily operation.

Responsibilities

• Provide a warm, professional, and welcoming reception service for all employees, visitors, artists, and clients.
• Act as the first point of contact for incoming calls, emails, deliveries, and visitors, ensuring efficient handling of inquiries.
• Manage visitor check-ins, meeting room bookings, visitor passes, and reception areas.
• Maintain meeting rooms, breakout spaces, and communal areas, ensuring they are tidy and well-stocked.
• Monitor and order office supplies, refreshments, stationery, and kitchen stock.
• Coordinate incoming and outgoing post, couriers, deliveries, and office shipments.
• Support the day-to-day running of the London office by liaising with building management, cleaners, maintenance providers, and other suppliers.
• Assist with onboarding new starters by coordinating office inductions, desk setups, access cards, and welcoming employees.
• Support the organization of office events, team celebrations, artist showcases, and internal meetings.
• Assist with facilities administration, including processing invoices, raising purchase orders, maintaining records, and supporting health and safety administration.
• Provide general administrative support to the Facilities Manager and wider business as required.

Requirements

• Previous experience working as a receptionist, front-of-house, office coordinator, or administrative support role is preferred.
• A friendly, professional, and approachable manner with excellent customer service skills.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills.
• A proactive attitude with a willingness to get involved and support wherever needed.
• Strong attention to detail and pride in maintaining a welcoming office environment.
• Confidence using Google Workspace or Microsoft Office.
• The ability to remain calm, organised, and professional in a busy office environment.
• Eligible to work in the United Kingdom.
• A full DBS check will be conducted on acceptance of the offer.

Skills

• Customer Service
• Organization
• Communication
• Proactiveness
• Attention to Detail
• Google Workspace
• Microsoft Office

Location

• London, United Kingdom

Work Type

• Full-time
• Permanent
• Onsite

About the Company

• At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents. We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Equal Opportunity

• Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we’re happy to help.
• All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.