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About the Role

HR Administrator (1year Contract) position focused on HR operations and payroll, supporting internal employees and handling various HR-related tasks. This role involves collaborating with internal and external stakeholders to ensure accurate and efficient HR service delivery.

Responsibilities

• Serve as the point of contact for employee and candidate inquiries, collaborating with global and local teams for appropriate responses or escalations.
• Manage employee data.
• Provide first-level HR support and handle inquiries.
• Perform data entry and create reports.
• Support talent management and performance review operations.
• Handle onboarding processes.
• Manage monthly payroll calculation operations.
• Administer the time and attendance system.
• Support financial report creation.
• Collaborate with and manage external vendors.
• Support payroll-related projects.
• Create purchase orders.
• Process payments.
• Order and manage office supplies.

Requirements

• 3+ years of experience in payroll or HR operations.
• Experience in a shared services environment is preferred.
• Knowledge of social insurance and tax regulations.
• Ability to independently handle payroll calculations.
• Ability to perform tasks accurately with attention to detail.
• Customer-oriented mindset (service mind).
• Logical and analytical thinking skills.

Skills

• Business-level English.
• MS Office proficiency (Excel, Word, PowerPoint).

Location

• Tokyo, Japan

Work Type

• Hybrid
• Contract

Experience Level

• 3+ years

Education Level

• No degree required

Salary/Compensations

• Hourly wage: 3,000-3,500 JPY

Benefits

• Social insurance (employment, worker's compensation, health, pension).
• Full transportation expenses covered.
• Childcare short-time work system.
• No overtime on Wednesdays.
• No internal meetings on the third Friday of each month.
• Office is non-smoking.
• Laptop provided.
• Employee referral program (bonus payment).
• Benefit Station partnership.
• Cafe space with water server and free drink machine.
• Well-being promotion.
• EAP (Employee Assistance Program).
• Numerous company events (Year-end party, club activities, movie nights, shuffle lunch, yoga, Happy Friday, etc.).
• Paid leave granted during the probationary period.
• Overtime pay.
• Summer vacation.
• New Year's holiday.
• Bereavement leave.
• Maternity/Paternity leave (with track record of use and 100% return rate).
• 5 days paid sick leave.
• Childcare leave.
• Childcare leave support system.
• Global Parental Leave (up to 16 weeks paid parental leave).
• High male paternity leave adoption rate.
• Long-term leave available.
• GW (Golden Week) long holiday is easy to take due to May 1st being a holiday.

About the Company

• Givaudan is the world's largest fragrance manufacturer, headquartered in Switzerland.
• Founded in 1895 as a perfume manufacturer, it has grown into a leading company in the fragrance industry with operations in over 50 countries, 167 locations, and 77 manufacturing sites.
• Over 17,500 employees worldwide collaborate on new ideas and ambitions.
• Fragrances include flavors for food and beverages, and fragrances for perfumes, cosmetics, and household products.
• Givaudan's scents are experienced approximately 10 times daily through food, beverages, perfumes, and laundry care.
• The company's products are essential in everyday consumer goods.
• Projected sales of approximately 7.5 billion Swiss francs (1.2 trillion yen) in 2025, with 12.3% year-on-year growth in existing businesses.
• Holds the number 1 global sales position and approximately 30% market share in the fragrance industry.
• The Japanese subsidiary, established in 1970, has operated stably for over 50 years, collaborating with clients across various industries to create products that deliver joy through scent.
• Givaudan operates in two business segments: Flavours (fragrance and taste for food) and Fragrances (fragrance for perfumes, cosmetics, and household products).
• Clients include major domestic and international corporations.
• Contributes to essential daily products, providing a sense of fulfillment.
• Unique strengths include a stable network for sourcing rare global ingredients, a global supply system, a proprietary database of regulations/patents/intellectual property, and long-cultivated proprietary technology.
• Operates a perfumer and flavourist training school to continuously develop highly specialized talent.
• Incorporates global trends and consumer needs into development, offering forward-thinking proposals.
• Provides a global corporate network and support system for international career development.
• Continuously grows despite being an industry leader, investing approximately 10% of annual sales in R&D for new product development and quality improvement.
• Maintains high customer trust through continuous investment and adaptation to changing needs.
• Contributes to delightful taste and scent experiences that touch people's lives.
• Values diverse perspectives from different cultures, backgrounds, and experiences.
• Warmly welcomes everyone regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or personal circumstances.
• A place where everyone loves to be and grow.

Equal Opportunity

• Givaudan values the different perspectives that come from diverse cultures, backgrounds, and experiences.
• Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.
• Promotes diversity and inclusion, offering opportunities for challenge regardless of gender, age, or background.
• Young managers and employees with children are active core members.
• Company-wide gender ratio is 6:4, with an environment where women thrive.
• Female management ratio (section manager class and above) is 34%, and (department manager class and above) is 36% (as of April 2026), actively working to correct gender disparities.